Contract Information

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FLAIR ID:
Z0003
Long Title:
Orange County
Total Amount:
$1,275,306.75
Paid to Date:
$751,604.15
Agency Contract ID:
Z0003
Vendor Name:
ORANGE COUNTY HEALTH SERVICES
Total Budget:
$1,275,306.75
Date of Execution:
08/11/2017
General Description:
The federal Victim Assistance Antiterrorism and Emergency Assistance Program Grant

Main Details

Short Title:
Orange Co
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
08/11/2017
Original End Date:
09/30/2018
Statutory Authority:
960.05, Florida Statutes
Financial Assistance:
Federal
Recipient Type:
Sub recipients (Federal Financial Assistance Only)
CFDA:
16.575 .. Crime Victim Assistance
CSFA:
None

Procurement Details

Advance Payment Authorized:
No
Procurement Method:
Request for Application, method of competitively awarding State Federal grants to non-profits and other governmental entities
Agency Reference Number:
Z0003

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2017-2018Recurring$1,275,306.754120226102141100400001041330007/01/2017

Vendor Summary

NameAddressMinority Vendor Designation
ORANGE COUNTY HEALTH SERVICESORLANDOA
1Local mileage travel costs associated to individuals directly serving victims of the Pulse shooting within the course of normal duties. State of Florida Travel Voucher will be provided to support travel expenses.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documentation Page Number:
10Equipment costs to set up computer, communication systems and renovations of the Orlando United Assistance Center. Equipment costs include; 3 reoccuring circuit cost and associated renovation supplies and costs.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documentation Page Number:
11Consultant time to provide training in Critical Stress Management to first responders. Timesheet to be provided.
 Commodity/Service Type:
 Deliverable Price:$650.00
 Non Price Justification:
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documentation Page Number:
12Consultant time to provide train the trainer on Critical Incident Stress Management. Timesheet to be provided.
 Commodity/Service Type:
 Deliverable Price:$650.00
 Non Price Justification:
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documentation Page Number:
13The agency will provide 700 individual therapy sessions for first responders and victims at $175 per session. Therapy logs will be provided to include client identifier and date of service.
 Commodity/Service Type:
 Deliverable Price:$175.00
 Non Price Justification:
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documentation Page Number:
14The agency will provide 240 group therapy sessions to first responders at $175 per session. Therapy logs will be provided to include client identifier and date of service.
 Commodity/Service Type:
 Deliverable Price:$175.00
 Non Price Justification:
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documentation Page Number:
15The agency will provide outreach workshops to first responders at $3,000 per session. Workshop agenda and sign in sheets for each workshop will be provided and include date, time and location of workshop.
 Commodity/Service Type:
 Deliverable Price:$3,000.00
 Non Price Justification:
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documentation Page Number:
16Agency will provide intensive outpatient therapy sessions to victims at $400 per session. Therapy log willbe provided to include client identifier and date of service.
 Commodity/Service Type:
 Deliverable Price:$400.00
 Non Price Justification:
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documentation Page Number:
17Materials and supplies to inform first responders of the availability of the program.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documentation Page Number:
182 Ph.Ds to provide responsibility for treatment of first responders, to serve as the point of contact for first responders and supervise outreach efforts to Pulse Night Club first responders not yet in touch with the center. Costs include salary and fringe benefits. Timesheets will be provided.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documentation Page Number:
19Clerical staff to provide administrative support to direct service providers. Costs include salary and fringe. Timesheets will be provided.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documentation Page Number:
2Operating costs for staff use for the duration of the period of service. Operating costs include; 11 computers, 11 monitors, 1 printer, 19 phone sets, and 1 polycom.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documentation Page Number:
20Outreach worker to provide direct victim services. Costs include salary and fringe benefits. Timesheets to be provided.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documentation Page Number:
21Mental Health First Responder Services Coordinator to coordinate all referrals, trainings and contracts to assist Pulse Night Club shooting impacted first responders and serve as the central point of contact. Salary and fringe benefits included. Timesheets will be provided.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement
 Source Documentation Page Number:
3Operating costs for supplies to set up computer, communication systems and renovations of the Orlando United Assistance Center. Operating costs include; 4 access points, 3 port switches, firewall, building cable, and associated renovation supplies and costs.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documentation Page Number:
4Indirect Costs requested at the 10% de minimus rate
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documentation Page Number:
5Janitorial and utilities for the Orlando United Assistance Center.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documentation Page Number:
6Lodging for victims/survivors temporarily displaced due to the impact of the Pulse Night Club shooting or receibing intensive treatment.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documentation Page Number:
7Computer and office equipment for the Orange County First Responder Assistanct Coordinator.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documentation Page Number:
8Consultant time to provide Community Resiliency Training Model to the pulse Night Club shooting community. Timesheet to be submitted.
 Commodity/Service Type:
 Deliverable Price:$650.00
 Non Price Justification:
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documentation Page Number:
9Equipment costs to set up computer, communication systems and renovations of the Orlando United Assistance Center. Equipment costs include; 2 48 port switched and associated renovation supplies and costs.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:N/A
 Financial Consequences:If the provider does not meet the deliverables as outlined in Attachment F without an approved justification, the OAG will impose a corrective action plan, reduce payment for the invoice by 5% of the total amount requested or an amount commensrate with the failure to meet the deliverable, whichever is greater, and/or terminate this Agreement.
 Source Documentation Page Number:

Documentation

NumPosted DateTitleDocument
104/03/2018Original Contract DocumentZ0003 - Orange County AEAP Agreement_Redacted.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
A1Extension$0.0009/12/201809/12/201809/30/2019Article 2. SCOPE OF WORK and Article 3. TIME OF PERFORMANCE, were deleted and replaced. Contract extended through 9/30/2019.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2018-2019S9000433965V0067320001ORANGE CO HEALTH$101,129.004120226102141100400001041330003/28/2019
2018-2019S9000433965V0067320001ORANGE CO HEALTH$-101,129.004120226102141100400001041330003/28/2019
2018-2019D9000579870V0088420008ORANGE CO HEALTH$20,065.344120226102141100400001041330006/07/2019
2018-2019D9000579870V0088420009ORANGE CO HEALTH$15,110.244120226102141100400001041330006/07/2019
2018-2019D9000495728V0076460003ORANGE CO HEALTH$18,706.184120226102141100400001041330004/19/2019
2018-2019D9000456677V0070140003ORANGE CO HEALTH$56,783.454120226102141100400001041330003/28/2019
2018-2019D9000456677V0070140001ORANGE CO HEALTH$18,361.704120226102141100400001041330003/28/2019
2018-2019D9000456677V0070140002ORANGE CO HEALTH$40,399.084120226102141100400001041330003/28/2019
2018-2019D9000433965V0067320001ORANGE CO HEALTH$101,129.004120226102141100400001041330003/15/2019
2018-2019D9000015997V0001610005ORANGE CO HEALTH$15,045.6441202261021411004000010413300C07/13/2018
2018-2019D9000015997V0001610004ORANGE CO HEALTH$164,838.8141202261021411004000010413300C07/13/2018
2017-2018D8000507909V0081440001ORANGE CO HEALTH$53,777.044120226102141100400001041330004/17/2018
2017-2018D8000507909V0081440001ORANGE CO HEALTH$53,777.044120226102141100400001041330004/18/2018
2017-2018D8000507909V0081440001ORANGE CO HEALTH$-53,777.044120226102141100400001041330004/18/2018
2019-2020D0000238318V0037840001ORANGE CO HEALTH$99,247.994120226102141100400001041330011/18/2019
2019-2020D0000180282V0028610002ORANGE CO HEALTH$14,471.254120226102141100400001041330010/14/2019
2019-2020D0000134834V0021970001ORANGE CO HEALTH$82,746.474120226102141100400001041330009/18/2019
2019-2020D0000092333V0014550001ORANGE CO HEALTH$27,086.7241202261021411004000010413300C08/23/2019
2019-2020D0000092331V0014530003ORANGE CO HEALTH$921.964120226102141100400001041330008/23/2019
2019-2020D0000056266V0008070001ORANGE CO HEALTH$22,913.2841202261021411004000010413300C08/05/2019