Contract Information

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FLAIR ID:
C9016
Long Title:
Crime Stoppers of Tampa Bay, Inc.
Total Amount:
$477,594.13
Paid to Date:
$396,196.91
Agency Contract ID:
CRST-2018-CRIME STOPPERS OF TAMPA B-00016
Vendor Name:
CRIME STOPPERS OF TAMPA BAY, IN
Total Budget:
$477,594.13
Date of Execution:
06/19/2018
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
TAMPA BAY
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2018
Original End Date:
06/30/2018
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2018-2019Recurring$477,594.134120220200141100400001027001907/01/2018

Vendor Summary

NameAddressMinority Vendor Designation
CRIME STOPPERS OF TAMPA BAY, INTAMPAA
11 Tip Line: The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided.
 Financial Consequences:When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied.
 Source Documentation Page Number:Attachment C
88 Reporting Requirements: The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline.
 Financial Consequences:Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documentation Page Number:Attachment C

Documentation

NumPosted DateTitleDocument
107/20/2018Original Contract Document00016 Crime Stoppers of Tampa Bay.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
#9(Mar.)Amendment$0.0003/22/201903/22/201906/30/2019The Crime Stoppers of Tampa Bay is requesting to transfer the following funds: Move $60 from Other 5 (Facebook Ad Boosts) to Website Development/Maintenance. To promote the organization and tip number (website, mobile application) to encourage citizens to provide tips to solve crimes in their community and to communicate with the public, law enforcement and businesses. Cost for an additional email address will be $60 for 1 year. Move $908 from Travel 2 (FACS February Travel) to Travel 4 (Southeastern CS Assoc. Travel). This will allow an additional board member to attend the Southeastern Crime Stoppers Association Conference to learn best practices for running Crime Stoppers organizations. $150 per night hotel x 4 nights; $36/day meals (breakfast $6, lunch $11, dinner $19) x 3 days; $200 for airfare = $908.
#3(Sept.)Amendment$0.0009/14/201809/14/201806/30/2019CSTB requests to move money to hire an Executive Director, Tips Coordinator and set up office space. CSTB asks to move $104,100 from Rewards Public Education into Salary Category. Breakdown is: $23,000 from Billboards, $21,480 from Bus Wraps, $50,800 from TV, $8,150 from Other 4 Kiosk Expansion, $670 from Radio. Executive Director $7,583.33 x 10 months = $75,833.33. FICA @ 7.65% x $75,833.33 = $5,801.25 for total of $81,634.58, rounded up to $81,708.80. Tips Coordinator $2,080 x 10 months = $20,800.00. FICA @ 7.65% x $20,800 = $1,591.20 for total of $22,391.20. Total Salaries $104,100. To rent office space, pay utilities, phone, internet, insurance and buy office furniture, CSTB asks to move $4,500 from Rewards Public Education to Office Expenses. Breakdown is: $3,000 from Other 1 Tip Cards ($1,100 to Utilities, $1,000 to Other 3 Rental Insurance, $900 to Other 4 Office Furniture), $1,500 from Child ID Supplies to Other 4 Office Furniture. Within the Office Category, request to move $19,400 from Other 1 Marketing Services to ($16,500 for Office Rent, $1,000 to Office Phone, $1,000 to Internet Services, $900 to Utilities). The office space needs for CSTB are expected to be $1,650/month in Hillsborough County x 10 months, Utilities will be $200/month x 10 months, Office Phone will be $100/month x 10 months, Internet will be $100/month x 10 months (may bundle w/phone), Rental Insurance will be $100/month x 10 months and Office Furniture will be $2,400 (1 desk @ $600, 2 book cases @ $200, 2 desk chairs @ $300, 1 filing cabinet @ $150, 1 conference table/chairs @ $650). Request to move $1,000 from Rewards Public Education (Door Hangers) to Office Expenses for Other 3 Vehicle Mileage. Executive Director will travel 225 miles/month for CSTB. 225 x 10 months @ .445 = $1,001.25 (round to $1,000).
#5(Nov.)Amendment$0.0011/01/201811/01/201806/30/2019Request to move funds within Operating Expenses Category: move $1134 from Travel 1 Sept FACS, $14 from Employee Bond Insurance and $159 from Board and Officers Liability line item. Transfer funds into: new line item Payroll Services to process employee payroll: $40/month x 10 months = $400 + $29 one time fee to process W2 for 2 employees = $429. Move funds to create new line item Other 5 Duplication/Binding Services to produce/create quarterly/annual reports for the full Board of Directors, approximately 25 reports per quarter: 3 quarterly reports (Oct, Jan, April) x $100 each = $300 + 1 annual report @ $100 = $400 total. Move funds to create a new line item for travel to Tampa Bay Regional Crime Stoppers meetings which may be out of service area: expected to travel 225 miles x $.445 = $100.125 (rounded down to $100). Move additional funds into Travel 6 Southeastern CS Assoc Conf Planning in order to have enough funds to travel to the 3 day planning meeting: $256 for airfare; $150/night x 2 nights = $300 for hotel; roundtrip mileage to airport @ 41 miles x 2 x $.445 = $36.49; airport parking @ $10/day x 3 days =$30; rental vehicle @ $40/day x 3 days = $120; Meals at $30 day one, $36 day two and $60 per diem for travel home day as will return between noon and 6PM = $126. Total anticipated expenses for Travel 6 is $868.49--approved budget for this line item is $650. With the actual expenses expected to be $218.49 more than originally expected, ask to move $219.00 (rounded from $218.49) additional into this line item. Move $84 into Additional Software line item to purchase Adobe Acrobat Pro for $55 and Microsoft Office for $29. Move $75 into Printer line item to purchase all in one printer for Board President to utilize for Crime Stoppers business.
#8(Feb.)Amendment$0.0002/28/201902/28/201906/30/2019Move $2000 from Brochures, $270 from Posters and $230 from Storage Rent to Computers. Allows staff to conduct Crime Stopper (CS) business (bus). $1250 x 2 desktop, amt based on research. Move $230 from Posters, $580 from Other 5 to Add?tl Software. The org will purchase 3 new software at an avg of $270 per item. Allows org to keep current computers in working order, amt based on research. Move $420 from Other 5, $780 from Rewards to Vehicle Mi. 6 mo x 445 = 2,670 avg mi; 2,670 mi x $.45 = $1,200 (round down). Based on previous 6 mo. Vehicle miles for local CS travel. Move $200 from Rewards to Cell Ph $100 x 2mo = $200. Cell ph used by Tip Coord to conduct CS bus. Move $300 from Rewards to Other 8. Org will purchase 4 cell ph accessories at avg of $75 per item. Accessories used by staff to conduct CS bus, amt based on research. Move $1500 from Rewards to Child ID Supplies. 1363 kits x $1.10 = $1499.30 rounded $1500. Promote org?s tip # to encourage tips. Amt based on previous grant yr. Move $4650 from Office Rent to Other 4. 2 file cabinets X $200, 1 desk x $500, 1 hutch x $1050, 1 credenza x $700 + 150 install=850, 1 bookcase x $300, 1 conference table x $350, 8 chairs x $125, 2 storage shelves x $100. Office furniture utilized in CS office to conduct business. Move $550 from Office Rent to Tele Equipment. $550 for 4-line office ph system to conduct CS bus. Amt based on research. Move $1800 from Office Rent, $166 from Board and Officer Liab, $34 from Gen Liab, $1000 from Travel 5, $75 from Printer to Copier. Copier used by org to conduct CS bus. Amt based on research. Move $80 from Storage Rent to Copier Maint. 4 mo x $20. Maint. of copier is critical to ensure CS bus isn?t interrupted by machine down-time which impedes org's ability to conduct bus. Move $13 from Board Officer Liab to PO Box. Ensure adequate funding in line item. Move $1000 from Internet/Wireless Connect to Other 7. $160 x 5 mo +200 install. Bundle for Phone/Cable/Internet is most cost effective.
#11(May)Amendment$0.0005/10/201905/10/201906/30/2019Crime Stoppers of Tampa Bay (CSTB) is requesting to transfer the following funds: Move $313 from Travel 5 (Crime Stoppers USA Travel) to Accounting line item. Accounting services for the organization include such things as balancing the books, preparing federal tax filings. There is an increase of $312.50 (rounded to $313) for these services for the 2018-19 GY.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2018-2019D9000559731V0085610002CRIME STOPPERS O$43,615.744120220200141100400001027000005/28/2019
2018-2019D9000523523V0080420002CRIME STOPPERS O$49,396.954120220200141100400001027000005/07/2019
2018-2019D9000451389V0069350002CRIME STOPPERS O$22,014.484120220200141100400001027000003/26/2019
2018-2019D9000404522V0062640004CRIME STOPPERS O$20,181.014120220200141100400001027000002/27/2019
2018-2019D9000354007V0055440002CRIME STOPPERS O$13,964.334120220200141100400001027000001/30/2019
2018-2019D9000306222V0048170002CRIME STOPPERS O$11,321.264120220200141100400001027000001/02/2019
2018-2019D9000251450V0040090002CRIME STOPPERS O$10,102.264120220200141100400001027000011/27/2018
2018-2019D9000246623V0039400003CRIME STOPPERS O$16,235.164120220200141100400001027000011/21/2018
2018-2019D9000186875V0030150005CRIME STOPPERS O$2,735.904120220200141100400001027000010/18/2018
2018-2019D9000116422V0019270010CRIME STOPPERS O$245.544120220200141100400001027000009/06/2018
2018-2019D9000046167V0007670007CRIME STOPPERS O$119,398.004120220200141100400001027000007/30/2018
2019-2020D0000097298V0015580003CRIME STOPPERS O$8,931.7541202202001411004000010270000C08/27/2019
2019-2020D0000058560V0008550001CRIME STOPPERS O$39,999.2341202202001411004000010270000C08/06/2019
2019-2020D0000002289V0000140002CRIME STOPPERS O$38,055.3041202202001411004000010270000C07/05/2019