Contract Information

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FLAIR ID:
C9008
Long Title:
Crime Stoppers of Columbia County, Inc.
Total Amount:
$16,713.00
Paid to Date:
$13,005.25
Agency Contract ID:
CRST-2018-CRIME STOPPERS OF COLUMBI-00008
Vendor Name:
CRIME STOPPERS OF COLUMBIA COUN
Total Budget:
$16,713.00
Date of Execution:
06/19/2018
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
COLUMBIA
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2018
Original End Date:
06/30/2019
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2018-2019Recurring$16,713.004120220200141100400001027001907/01/2018

Vendor Summary

NameAddressMinority Vendor Designation
CRIME STOPPERS OF COLUMBIA COUNLAKE CITYA
11 Tip Line: The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided.
 Financial Consequences:When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied.
 Source Documentation Page Number:Attachment C
88 Reporting Requirements: The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline.
 Financial Consequences:Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documentation Page Number:Attachment C

Documentation

NumPosted DateTitleDocument
107/24/2018Original Contract Document00008 Crime Stoppers of Columbia County.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
#4(Oct)Amendment$0.0010/04/201810/04/201806/30/2019We are requesting the transfer of $200 from the Rewards line item to the Door Hangers/Yard Signs line item. The door hangers will be used to promote the organization, our tip line, website, and mobile application to encourage citizens to provide tips to solve crimes in their community. The door hangers will be distributed to each law enforcement agency. The cost is $.40 for each item for 500 items based on the average cost in the previous grant year.
#9(Mar.)Amendment$0.0003/26/201903/26/201906/30/2019We are requesting the following transfers: $436.90 from the Board and Officers Liability line item to the Newspaper line item; $500 from the Banners line item to the Newspaper line item; and $35.10 from the Brochures line item to the Newspaper line item. The additional funding in the Newspaper line item will allow our program to purchase a half-page ad space in two local newspapers. One ad is estimated to cost up to $357.00 and the second ad is estimated to cost up to $615.00, totaling $972.00. The transfer of $184.00 from the Brochures line item to the Program Specialty Items line item is to correct an error on our November Reimbursement Request. I mistakenly expended the Program Specialty Items line item for our program's reorder of brochures. See our November Reimbursement Request, Graphic Bites Invoice #11631 in the amount of $184.00.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2018-2019D9000612078V0093250002CRIME STOPPERS O$543.454120220200141100400001027000006/24/2019
2018-2019D9000539050V0082550002CRIME STOPPERS O$903.654120220200141100400001027000005/15/2019
2018-2019D9000485756V0074920002CRIME STOPPERS O$248.204120220200141100400001027000004/15/2019
2018-2019D9000444156V0068680001CRIME STOPPERS O$729.454120220200141100400001027000003/21/2019
2018-2019D9000404542V0062840002CRIME STOPPERS O$450.704120220200141100400001027000002/27/2019
2018-2019D9000338730V0053260002CRIME STOPPERS O$252.454120220200141100400001027000001/22/2019
2018-2019D9000300040V0047090001CRIME STOPPERS O$940.204120220200141100400001027000012/26/2018
2018-2019D9000251470V0040300001CRIME STOPPERS O$608.244120220200141100400001027000011/27/2018
2018-2019D9000241138V0038530001CRIME STOPPERS O$3,610.264120220200141100400001027000011/19/2018
2018-2019D9000186875V0030150001CRIME STOPPERS O$575.154120220200141100400001027000010/18/2018
2018-2019D9000151521V0024740001CRIME STOPPERS O$1,934.744120220200141100400001027000009/25/2018
2019-2020D0000071461V0011210001CRIME STOPPERS O$953.8441202202001411004000010270000C08/13/2019
2019-2020D0000041674V0005920001CRIME STOPPERS O$1,254.9241202202001411004000010270000C07/26/2019