Contract Information
FLAIR ID:
C2224
Long Title:
Hernando County Crime Stoppers, Inc.
Total Amount:
$45,167.40
Paid to Date:
$21,743.54
Agency Contract ID:
CRST-2021-HERNANDO COUNTY CRIME STO-00024
Vendor Name:
HERNANDO COUNTY CRIME STOPPERS,
Total Budget:
$45,167.40
Date of Execution:
07/01/2021
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.
Main Details
Short Title:
HERNANDO
Contract Type:
Grant Disbursement Agreement
Contract Status:
Active
Begin Date:
07/01/2021
Original End Date:
06/30/2022
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers
Procurement Details
Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.
Budget Summary
| Fiscal Year | Budget Type | Budgeted Amount | Account Code | Effective Date | Amendment |
|---|---|---|---|---|---|
| 2021-2022 | Recurring | $45,167.40 | 41202202001411004000010270000 | 07/01/2021 |
Vendor Summary
| Name | Address | Minority Vendor Designation |
|---|---|---|
| HERNANDO COUNTY CRIME STOPPERS, | BROOKSVILLE | A |
| 1 | The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation. | |
| Commodity/Service Type: | ||
| Deliverable Price: | $0.00 | |
| Non Price Justification: | Price cannot be determined until the work has been completed | |
| Method of Payment: | Cost Reimbursement | |
| Performance Metrics: | Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided. | |
| Financial Consequences: | When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied. | |
| Source Documentation Page Number: | Attachment C | |
| 8 | The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables. | |
| Commodity/Service Type: | ||
| Deliverable Price: | $0.00 | |
| Non Price Justification: | Price cannot be determined until the work has been completed | |
| Method of Payment: | Cost Reimbursement | |
| Performance Metrics: | The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline. | |
| Financial Consequences: | Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day. | |
| Source Documentation Page Number: | Attachment C | |
Documentation
| Num | Posted Date | Title | Document |
|---|---|---|---|
| 1 | 08/15/2021 | Original Contract Document | 00024-Hernando County Crime Stoppers.pdf |
| 2 | 09/21/2021 | Amendment Document | 024-Approved CR1.pdf |
Contract Change
| Num | Type | Change Amount | Execution Date | Effective Date | End Date | Description |
|---|---|---|---|---|---|---|
| 024-Approved CR1 | Amendment | $0.00 | 09/21/2021 | 09/21/2021 | 06/30/2022 | Organization requests to transfer $917.47 from Line Item Newspaper to Line Item Travel 1 so that the treasurer and program coordinator can attend the October 2021 FACS Conference in Fort Walton Beach, FL with the board president. The cost for the additional travelers to attend this conference includes: Estimated meals of $30 X 2ppl X 1 day=$60; estimated meals of $36 X 2ppl X 1 day=$72, cost for per diem for 2 ppl X $60= $120; hotel expenses of $150 per night X2 ppl X2 nights= $600; and mileage reimbursement of $.445 per mile X 682 miles= $303.49 X 2ppl=$606.98 for a total estimated cost of $1458.98 ($729.49 per person). The board president is also attending this conference; the total travel costs @ $729.49 per person X 3ppl=$2188.47. The current budget for Line Item Travel 1 is $1271.00; leaving a budget shortfall of $917.47. |
| 024-Approved CR2 | Amendment | $0.00 | 02/03/2022 | 02/03/2022 | 06/30/2022 | In December 2021, Crime Stoppers USA announced a membership cost increase for its members between 10-20% effective January 1, 2022. To avoid a budget shortfall, the organization is requesting to transfer $25.00 from line item General Liability to USA Dues. This is a one time expense at $25.00 X 1 = $25.00 . In January 2022, Creative Outdoor advised that they were increasing the monthly cost of bus benches/shelters by $15.00 per location per month effective February 1, 2022. To avoid a budget shortfall, organization is requesting to transfer $300.00 from Line Item Newspapers to Line Item Bus Benches - $15.00 per location X 4 locations X 5 months = $300.00. Organization requests to move $400.00 from Line Item Newspapers to Line Item Laptop Computer in order to purchase a laptop computer for the organization?s board president for the purpose of conducting Crime Stopper?s business. Cost estimates have been obtained from local/online vendors. This is a one time expense at $400.00 X 1 = $400.00 . |
| CR3 | Amendment | $0.00 | 03/16/2022 | 03/16/2022 | 06/30/2022 | Organization requests to transfer $5393.00 from Line Item Newspaper to Line Item Rewards to avoid a budget shortfall. Organization requests to transfer $540.00 from Line Item Program Specialty Items to Line Item Banners. The organization plans to purchase custom pull up banners to promote the organization's website, tipline and mobile application. Based on quotes from local vendors, the cost for three pull up banners will be $180.00 per banner X 3 banners= $540.00. |
| 024- Approved CR4 | Amendment | $0.00 | 06/02/2022 | 06/02/2022 | 06/30/2022 | Organization requests to transfer $340.24 from Line Item Travel 2 Feb FACS to Line Item Travel 3 June 2022 FACS so that an additional board member can attend the June 2022 FACS Conference in Estero, FL with the board president and treasurer. The cost for the additional traveler to attend this conference includes: estimated meals of $30 + $36 X 1ppl=$66, cost for per diem for 1 ppl X $60= $60; hotel expenses of $129 per night X1 ppl X2 nights= $258; and mileage reimbursement of $.445 per mile X 344 miles= $153.08 X 1ppl=$153.08 for a total estimated cost of $537.08. The board president and treasurer are also attending this conference; the total travel costs @ $537.08 per person X 3ppl=$1611.24. The current budget for Line Item Travel 3 is $1271.00; leaving a budget shortfall of $340.24. |
Payments
| Fiscal Year | Voucher Num | Agency Num | Vendor Name | Amount | Account Code | CFI | Voucher Date |
|---|---|---|---|---|---|---|---|
| 2021-2022 | D2000465741 | V0059200001 | HERNANDO COUNTY | $942.06 | 41202202001411004000010270000 | 04/22/2022 | |
| 2021-2022 | D2000451552 | V0057490001 | HERNANDO COUNTY | $2,518.16 | 41202202001411004000010270000 | 04/14/2022 | |
| 2021-2022 | D2000361535 | V0046600001 | HERNANDO COUNTY | $2,282.41 | 41202202001411004000010270000 | 02/18/2022 | |
| 2021-2022 | D2000324510 | V0042180001 | HERNANDO COUNTY | $2,033.73 | 41202202001411004000010270000 | 01/27/2022 | |
| 2021-2022 | D2000268805 | V0034790001 | HERNANDO COUNTY | $2,792.79 | 41202202001411004000010270000 | 12/17/2021 | |
| 2021-2022 | D2000130778 | V0018120001 | HERNANDO COUNTY | $3,343.61 | 41202202001411004000010270000 | 09/21/2021 | |
| 2021-2022 | D2000080506 | V0011440001 | HERNANDO COUNTY | $11,291.00 | 41202202001411004000010270000 | 08/20/2021 |