Contract Information
FLAIR ID:
C2223
Long Title:
Gulf Coast Crime Stoppers, Inc.
Total Amount:
$94,936.74
Paid to Date:
$48,352.64
Agency Contract ID:
CRST-2021-GULF COAST CRIME STOPPERS-00023
Vendor Name:
GULF COAST CRIME STOPPERS, INC.
Total Budget:
$94,936.74
Date of Execution:
07/02/2021
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.
Main Details
Short Title:
GULF COAST
Contract Type:
Grant Disbursement Agreement
Contract Status:
Active
Begin Date:
07/02/2021
Original End Date:
06/30/2022
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers
Procurement Details
Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.
Budget Summary
| Fiscal Year | Budget Type | Budgeted Amount | Account Code | Effective Date | Amendment |
|---|---|---|---|---|---|
| 2021-2022 | Recurring | $94,936.74 | 41202202001411004000010270000 | 07/02/2021 |
Vendor Summary
| Name | Address | Minority Vendor Designation |
|---|---|---|
| GULF COAST CRIME STOPPERS, INC. | PENSACOLA | A |
| 8 | The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables. | |
| Commodity/Service Type: | ||
| Deliverable Price: | $0.00 | |
| Non Price Justification: | Price cannot be determined until the work has been completed | |
| Method of Payment: | Cost Reimbursement | |
| Performance Metrics: | The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline. | |
| Financial Consequences: | Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day. | |
| Source Documentation Page Number: | Attachment C | |
Documentation
| Num | Posted Date | Title | Document |
|---|---|---|---|
| 1 | 08/26/2021 | Original Contract Document | 00023-Gulf Coast Crime Stoppers.pdf |
| 2 | 09/03/2021 | Amendment Document | Approved CR1.pdf |
Contract Change
| Num | Type | Change Amount | Execution Date | Effective Date | End Date | Description |
|---|---|---|---|---|---|---|
| Approved CR1 | Amendment | $0.00 | 09/02/2021 | 09/02/2021 | 06/30/2022 | Requesting to move funds to create a new line item for the CSUSA conference. Move $1200.00 from General Office Supplies into Travel #4, Move $464.00 from Travel #1 into Travel #4, and move $1536.00 from Travel #3 into Travel #4 for a total amount of $3200.00. This will allow the LEO Coordinator and one board member to attend the CSUSA Conference in Omaha, Nebraska. Registration to attend is $575.00 x 2 people= $1150.00, Airfare is $235.00 roundtrip x 2 people= $470.00, Hotel is $164.00 x 4 nights is $656.00 x 2 people= $1312.00, Meals for 2 people will be $134.00 for 5 days each for a total of $268.00 for a grand total of $3200.00. Rental car will be provided by ECSO. This conference was canceled last year and so the CSUSA conference was not budgeted on the new grant. |
| Approved CR3 | Amendment | $0.00 | 01/27/2022 | 01/27/2022 | 06/30/2022 | We are requesting to move $985.00 from the Answering Service line item into Tip Lines so that the program will not suffer a financial consequence due to an error when reimbursement was submitted . |
| 023-Approved CR4 | Amendment | $0.00 | 02/11/2022 | 02/11/2022 | 06/30/2022 | The USA Crime Stoppers Association increased the amount for dues for its members effective January 2022. To prevent a budget deficit the organization is requesting to transfer $60.00 from Board and Officer's Liability line item to USA Crime Stoppers Association line item. |
| Approved CR5 | Amendment | $0.00 | 03/04/2022 | 03/04/2022 | 06/30/2022 | We are requesting to purchase an event tent with accessories to promote the organization 's name, website, tip line, and text-a-tip. We will purchase 1 event tent with transport bag for $636.75, 4 square plastic water weights for $161, 1 table throw for $199, and 1 carrying case for $25, imprinting of program logo $50.00 logo, shipping cost of $36.53. Please move $847.00 from Travel 1 and $261.28 from Travel 2, into Other-Event Tent and Accessories, for a total of $1108.28. We are requesting to move $185.72 from Travel 2 and $214.27 from Computer Accessories for a total of $399.99 into Computers to purchase an additional Laptop 1 Asus laptop for a cost of $399.99. The purchase of the laptop will be for the use of the board Secretary and will be utilized to conduct Crime Stopper's daily business. We are requesting to move $25.00 from line item Board Liability Insurance into line item Southeastern Crime Stoppers Association, due to an increase in yearly membership due. |
| 023-Appoved CR6 | Amendment | $0.00 | 03/17/2022 | 03/17/2022 | 06/30/2022 | To promote the organization and tip number (text-a-tip, website, mobile application) to encourage citizens to provide tips to solve crimes in their community. We are requesting that $300.00 be moved from Rewards into Billboards to renew (3) billboards at a local high school (3) @ $100.00 each based on the cost in the previous grant year, these billboards will be displayed during high school sporting events. We are also requesting that $1500.00 be moved from Rewards into Newspaper to that will continue to advertise our program on a full page 8.75? x 11.25? ad that runs in the Downtown Crowd magazine each month for 3 months @ $500.00 per month for a total of $1500.00, this will extend the advertising for the remainder of this grant year. This newspaper is distributed to 80 local businesses for their customers. This will encourage citizens to provide tips to prevent and solve crimes within their community. We are requesting to move $1299.00 from Rewards into Travel 5 for (1) board member and (1) coordinator to attend the 2022 Southeastern Crime Stopper Conference in Charleston, South Carolina. The estimated hotel cost for 2-person x 3 nights @ $155.00 (included taxes/fees) per night = $930.00; cost of meals @ $36 per day X 4 days x 2ppl = $288; airfare for 2 ppl estimated @ $434.00 each= $868.00; $289 class registration for 1 person and $249 for second person = $538. This totals $2624.00. We are requesting to move $333.98 from Rewards into Printer to purchase a printer for Secretary. The purchase of the printer will be for the use of the board Secretary and will be utilized to conduct Crime Stopper's daily business. We are requesting to move 399.99 from Computer into Laptop computer. This is a correction only from the previous modification filed. |
Payments
| Fiscal Year | Voucher Num | Agency Num | Vendor Name | Amount | Account Code | CFI | Voucher Date |
|---|---|---|---|---|---|---|---|
| 2021-2022 | D2000500600 | V0063810001 | GCCS, INC. | $9,565.41 | 41202202001411004000010270000 | 05/13/2022 | |
| 2021-2022 | D2000451552 | V0057490008 | GCCS, INC. | $5,974.77 | 41202202001411004000010270000 | 04/14/2022 | |
| 2021-2022 | D2000361535 | V0046600004 | GCCS, INC. | $6,038.52 | 41202202001411004000010270000 | 02/18/2022 | |
| 2021-2022 | D2000326760 | V0042520003 | GCCS, INC. | $8,320.64 | 41202202001411004000010270000 | 01/28/2022 | |
| 2021-2022 | D2000293997 | V0037770001 | GCCS, INC. | $5,034.52 | 41202202001411004000010270000 | 01/07/2022 | |
| 2021-2022 | D2000268787 | V0034610002 | GCCS, INC. | $10,418.26 | 41202202001411004000010270000 | 12/17/2021 | |
| 2021-2022 | D2000204437 | V0027150003 | GCCS, INC. | $5,150.02 | 41202202001411004000010270000 | 11/04/2021 | |
| 2021-2022 | D2000145556 | V0020100006 | GCCS, INC. | $5,378.52 | 41202202001411004000010270000 | 09/29/2021 | |
| 2021-2022 | D2000118750 | V0016580004 | GCCS, INC. | $8,012.16 | 41202202001411004000010270000 | 09/14/2021 |