Contract Information

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FLAIR ID:
C2221
Long Title:
First Coast Crime Stoppers, Inc.
Total Amount:
$222,149.46
Paid to Date:
$99,705.17
Agency Contract ID:
CRST-2021-FIRST COAST CRIME STOPPER-00021
Vendor Name:
FIRST COAST CRIME STOPPERS INC.
Total Budget:
$222,149.46
Date of Execution:
07/01/2021
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
FIRST COAS
Contract Type:
Grant Disbursement Agreement
Contract Status:
Active
Begin Date:
07/01/2021
Original End Date:
06/30/2022
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2021-2022Recurring$222,149.464120220200141100400001027000007/01/2021

Vendor Summary

NameAddressMinority Vendor Designation
FIRST COAST CRIME STOPPERS INC.JACKSONVILLEA
1The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided.
 Financial Consequences:When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied.
 Source Documentation Page Number:Attachment C
8The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline.
 Financial Consequences:Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documentation Page Number:Attachment C

Documentation

NumPosted DateTitleDocument
108/15/2021Original Contract Document00021-First Coast Crime Stoppers.pdf
209/21/2021Amendment Document021-Approved CR1.pdf
310/05/2021Amendment Document021-Approved CR2.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
021-Approved CR2Amendment$0.0009/21/202109/21/202106/30/2022We are requesting to transfer funds in the amount of $605.39 from Answering Service to Tip Lines. This transfer is needed to pay for the shortfall created when the expenses were submitted and reimbursed from the incorrect line item.
021-Approved CR1Amendment$0.0009/21/202109/21/202106/30/2022We are requesting to transfer funds from the following accounts: $-5428.00 from Other #2, Bus Shed Advertising. We originally budgeted $24,145.85 for this line item but will not need the full amount as we have paid for this line item with discretionary funds. We are requesting to transfer funds to the following accounts: $2,400.00 to Billboards/ Rolling Billboards. We originally budgeted $1,500.00 per month but the monthly amount increased to $1,700.00 per month ($1700.00 - $1,500.00 = $200.00 x 12 months = $2,400.00).$2,000.00 to Program Specialty Items to purchase pens and pencils to be distributed at community events. We did not include this line item in our original budget.We estimate the cost to be $.27 per pen and $.50 per mechanical pencil. We plan to purchase 3,500 pens and 2,110 pencils (3,500.00 x $.27 =$945.00 and 2,110 x $.50 = $1,055.00;($945.00+$1,055.00 = $2,000.00); $200.00 to Computer Hardware Accessories to upgrade the wifi ubiquiti access point for the office. We did not include this line item in our original budget but need to add it now as recommended by our Computer Tech; $200.00 to Additional Software to purchase Adobe Editing Software. This would allow us to perform document signing and PDF adjustments. We did not include this line item in our original budget ($200.00 x 1= $200.00.); $100.00 to Computer Tech Support to pay for additional time spent on installing the ubiquiti access point for the office ($100.00 x 1 visit = $100.00); $200.00 to General Liability to pay for the increase in the annual insurance premium that was not included in the original budget; $28.00 to Post Office Box to pay for the increase in the annual box rental that was not included in the original budget ; $300.00 to Other 1, Email Service to pay for Microsoft 365 Business Basic for each computer.This was not included in the original budget. ($60.00 x 5 computers = $300.00).
Approved CR3Amendment$0.0003/04/202203/04/202206/30/2022We are requesting to transfer funds from the following accounts: -$600.00 from FACS February Travel; -$650.00 from FACS September Travel; and -$1,025.00 from Cellular Phone. We are requesting to transfer these funds to the following accounts: $75.00 to USA Crime Stoppers Association as they have increased their dues for their members effective 01/2022; $100.00 to Payroll services as Paycor has increased its monthly charge for payroll check processing from $71.43 to $106.50 for a difference of $35.07 x 3 months = $105.21 or rounded to $100.00; $100.00 to P. O. Box Rental,as the rate has increased to $94.00 for a six month rental, rounded to $100.00; $900 to Other 3, Office Phone,Internet as the monthly rate charges have steadily increased for the phone service and the connection speed for the internet. The monthly additional amount is around $112.00 more than was originally budgeted ($112.00 x 8 months +$896.00 or rounded to $900.00); $300.00 to General Office Supplies to pay for ink and paper for the remainder of the grant year. We originally budgeted $80.00 per month for these items but the prices have increased( $60.00 x 5 remaining months = $300.00);$300.00 to Computer Hardware Accessories to purchase 4 HD Pro Webcam Cameras to attach to our current computers for Zoom meetings in order to have visual and sound capabilities ($74.54 x 4 webcams = $298.16, rounded to $300.00;$300.00 to Computer Tech Support to pay for the $50.00 subscription for router license renewal, as well as installation of Webcam cameras ($100.00) and any other possible consultation that may be needed for computer problems before the end of the grant year ($150) ($50.00 +$100.00 +$150.00 = $300.00); $700.00 to Travel 3, June, to pay for the additional mileage for the June FACS Conference that will be held in Estero rather than Orlando (150 miles x 3 people x .445 =$200.25), rounded to $200.00.
021-Approved CR4Amendment$0.0005/20/202205/20/202206/30/2022We are requesting to transfer funds from the following accounts: $-9,900.00 from Other #4 Tax Collector. We originally budgeted $9,900.00 for this line item but will not need this amount as we have paid for this line item with discretionary funds. We would like to transfer $300.00 to Other #1 Event Advertising and $9,600.00 to Other #2 Bus Shed Advertising. We originally budgeted $300.00 for advertising in a community event program, however, the anticipated full page advertisement is increasing to $600.00 ($300.00 + $300 = $600.00). We would like to advertise on 60 bus sheds for the month of June 2022 at a estimated cost of $28,000.00 (60 sheds x $466.66 per shed = $27,999.60 rounded to $28,000.00). We currently have $18,717.85 for this line item and need increase this amount by $9,600.00 ($18,717.85 + $9,600.00 = $28,317.85). We are requesting to transfer $1,000.00 from Vehicle Mileage, $200.00 from Travel #2, and $775.00 from Cellular Phone due to projected excess funds that can be used to increase funds in needed line items. We would like to transfer $1,500.00 to General Liability Insurance based on anticipated increase in premium due to industry wide rate adjustments. We would like to transfer $200.00 to Board and Officer's Liability Insurance based on a projected increase in premium due to industry wide rate adjustments. We would like to transfer $275.00 to General Office Supplies in order to increase funds necessary to purchase supplies to keep office running efficiently.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2021-2022D2000479426V0060740001FIRST COAST CRIM$11,214.044120220200141100400001027000005/02/2022
2021-2022D2000451541V0057370001FIRST COAST CRIM$14,148.264120220200141100400001027000004/14/2022
2021-2022D2000396675V0050910001FIRST COAST CRIM$21,119.344120220200141100400001027000003/11/2022
2021-2022D2000326747V0042390001FIRST COAST CRIM$16,370.584120220200141100400001027000001/28/2022
2021-2022D2000293986V0037660001FIRST COAST CRIM$16,101.734120220200141100400001027000001/07/2022
2021-2022D2000118740V0016480001FIRST COAST CRIM$11,695.864120220200141100400001027000009/14/2021
2021-2022D2000080506V0011440002FIRST COAST CRIM$55,537.004120220200141100400001027000008/20/2021