Contract Information

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FLAIR ID:
C2211
Long Title:
Crime Stoppers of Manatee County, Inc.
Total Amount:
$51,536.33
Paid to Date:
$27,716.85
Agency Contract ID:
CRST-2021-CRIME STOPPERS OF MANATEE-00011
Vendor Name:
CRIME STOPPERS OF MANATEE COUNT
Total Budget:
$51,536.33
Date of Execution:
06/30/2021
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
MANATEE CO
Contract Type:
Grant Disbursement Agreement
Contract Status:
Active
Begin Date:
07/01/2021
Original End Date:
06/30/2022
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2021-2022Recurring$51,536.334120220200141100400001027000007/01/2021

Vendor Summary

NameAddressMinority Vendor Designation
CRIME STOPPERS OF MANATEE COUNTBRADENTONA
1The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided.
 Financial Consequences:When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied.
 Source Documentation Page Number:Attachment C
8The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline.
 Financial Consequences:: Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documentation Page Number:Attachment C

Documentation

NumPosted DateTitleDocument
108/15/2021Original Contract Document00011- Crime Stoppers of Manatee County.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
011-Approved CR9Amendment$0.0006/02/202206/02/202206/30/2022In the Rewards and Public Education Budget Category Please move $540 from the Window Clings/Signs/Stickers line item into the Program Specialty Items line item. Please move $2,500 from Rewards line item into the Program Specialty Items line item. Each item will approximately be $1.00 a piece for a total $3,040 with different companies. Moving these unencumbered funds will allow us to use money for program specialty items our program at several community events and meetings in the month of June. This will also prevent us from leaving funds unused in the 2021-2022 grant year budget.
011-Approved CR5Amendment$0.0004/01/202204/01/202206/30/2022We are requesting to move the following amounts into the Newspaper line item: Tip Lines $22.30; Answering Service $300; Other (2)/ Community Events $530; Other (3)/ SRO BTS Kickoff $180; Website Development/Maintenance $100.60; Banners $400; Rewards $665.55; Cellular Phone $200; Board and Officer's Liability $228; General Liability $244.95; Travel (2)/ February FACS Mtg $198.60.Moving these monies is justified because it uses unencumbered funds to renew expired Public Education ads in key areas with high crime rates and therefore helps us achieve one of our primary objectives of Public Education and awareness. Please move $23.50 from Travel (2)/ February FACS Mtg into PO Box Rental - This transfer will rectify an overextended line item due to price increase in the middle of the grant year. Please move $55 from Travel (2)/ February FACS Mtg into Storage Rent - This transfer will rectify an underestimated line item due to a price increase in the middle of the grant Please move $53 from Travel (2)/ February FACS Mtg into Storage Unit Insurance - This transfer will rectify a line item that was erroneously reported as an expense in a previous reimbursement request. Please move $276.71 from Travel (2)/ February FACS Mtg into Travel (1) /October FACS Mtg - This transfer will rectify an overextended line item.
011-Approved CR6Amendment$0.0005/20/202205/20/202206/30/2022Budget Category - Rewards and Public Education We are requesting to move the following amounts out of the REWARDS line item to assist us with our mission to promote and educate the community regarding Manatee CrimeStoppers. Please move $250.20 from Rewards into Website Development / Maintenance - this transfer will allow us to update our website, as well as renew our domain name which is about to expire. Please move $1,125.00 from Rewards into door hangers/ yard signs - this transfer will allow us to restock our crime scene/ campus yard signs which have been depleted. Please move $600.00 from Rewards into Window Clings/Signs/Stickers line item - this transfer will allow us to restock our stickers/decals which have been depleted. Please move $2,859.25 from Rewards into the promotional items line item - this transfer will allow us to restock our promotional items which have been depleted. Please move $400.00 from Rewards into Brochures - this transfer will allow us to reprint one of our Public Education brochures which has been depleted. Budget Category - Operating Expenses Please move $14.22 from Cellular Phone which was an overestimated line item, into the Additional Software line item which was underestimate. This transfer will rectify the difference.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2021-2022D2000479440V0060880005MANATEE CRIMESTO$1,293.664120220200141100400001027000005/02/2022
2021-2022D2000451552V0057490012MANATEE CRIMESTO$2,039.214120220200141100400001027000004/14/2022
2021-2022D2000396681V0050970005MANATEE CRIMESTO$1,192.524120220200141100400001027000003/11/2022
2021-2022D2000324510V0042180009MANATEE CRIMESTO$4,274.114120220200141100400001027000001/27/2022
2021-2022D2000293997V0037770004MANATEE CRIMESTO$4,654.254120220200141100400001027000001/07/2022
2021-2022D2000268805V0034790010MANATEE CRIMESTO$3,614.744120220200141100400001027000012/17/2021
2021-2022D2000118750V0016580005MANATEE CRIMESTO$2,289.754120220200141100400001027000009/14/2021
2021-2022D2000080505V0011430007MANATEE CRIMESTO$12,884.004120220200141100400001027000008/20/2021