Contract Information
FLAIR ID:
C2124
Long Title:
Polk Co. Crime Stoppers, Inc. D/B/A Heartland Crime Stoppers
Total Amount:
$235,691.27
Paid to Date:
$105,577.04
Agency Contract ID:
CRST-2020-POLK COUNTY CRIME STOPPER-00024
Vendor Name:
POLK COUNTY CRIME STOPPERS, INC
Total Budget:
$235,691.27
Date of Execution:
07/01/2020
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.
Main Details
Short Title:
POLK CO
Contract Type:
Grant Disbursement Agreement
Contract Status:
Active
Begin Date:
07/01/2020
Original End Date:
06/30/2021
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers
Procurement Details
Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.
Budget Summary
| Fiscal Year | Budget Type | Budgeted Amount | Account Code | Effective Date | Amendment |
|---|---|---|---|---|---|
| 2020-2021 | Recurring | $235,691.27 | 41202202001411004000010270000 | 07/01/2020 |
Vendor Summary
| Name | Address | Minority Vendor Designation |
|---|---|---|
| POLK COUNTY CRIME STOPPERS, INC | WINTER HAVEN | A |
| 1 | The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation. | |
| Commodity/Service Type: | ||
| Deliverable Price: | $0.00 | |
| Non Price Justification: | Price cannot be determined until the work has been completed | |
| Method of Payment: | Cost Reimbursement | |
| Performance Metrics: | Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided. | |
| Financial Consequences: | When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied. | |
| Source Documentation Page Number: | Attachment C | |
| 8 | The Provider, no less than once a month, either by the entire Board of Directors or by an appointed Reward Committee consisting of no less than two active Crime Stoppers board members, will review, approve, adjust or deny any and all reward requests submitted as a result of anonymous tips received through their tip lines, which resulted in an arrest, recovery of drugs or stolen property. | |
| Commodity/Service Type: | ||
| Deliverable Price: | $0.00 | |
| Non Price Justification: | Price cannot be determined until the work has been completed | |
| Method of Payment: | Cost Reimbursement | |
| Performance Metrics: | Submit a copy of the OAG Tip Report signed by a Board Member in attendance at the time the tips were approved. | |
| Financial Consequences: | For each reward listed on the OAG Tip Report, when cross referenced with the Provider's Board Meeting Minutes where tips were approved or e-mail verification from the Reward Committee noting payment approval, does not verify the reward as having been approved for payment will be removed at 100% of the reward. Once removed as a Financial Consequence, a reward will no longer be eligible for reimbursement. | |
| Source Documentation Page Number: | Attachment C | |
Documentation
| Num | Posted Date | Title | Document |
|---|---|---|---|
| 1 | 07/01/2020 | Original Contract Document | 00024 Polk County-Heartland Crime Stoppers_Redacted.pdf |
Contract Change
| Num | Type | Change Amount | Execution Date | Effective Date | End Date | Description |
|---|---|---|---|---|---|---|
| 24-Approved CR1 | Amendment | $0.00 | 04/07/2021 | 04/07/2021 | 06/30/2021 | Polk County Crime Stoppers, Inc. requests to move $150.00 out of line item Vehicle Mileage and add $150.00 into line item Postage . This request is made to make up a shortage in the Postage line item which occurred as a result of COVID-19 restrictions. The COVID-19 restrictions changed our monthly in-person/group meeting to being held virtually to ensure the safety of the board members and other attendees. This resulted in state mandated paperwork requiring signatures to be mailed to those whose signature are required on those forms. This was not anticipated in the original budget for 2020-2021 and resulted in a shortage in the postage line item. |
| 024-Approved CR2 | Amendment | $0.00 | 05/18/2021 | 05/18/2021 | 06/30/2021 | Polk County Crime Stoppers Inc. request to move $1000.00 out of line item Posters and add $1000.00 into line item Window Clings. This request was made due to our board wanting to put Crime Stoppers Window clings in high crime convenience stores .We hope this will increase the amount of tips we receive and thereby help reduce crime in these blighted areas |
Payments
| Fiscal Year | Voucher Num | Agency Num | Vendor Name | Amount | Account Code | CFI | Voucher Date |
|---|---|---|---|---|---|---|---|
| 2021-2022 | D2000094989 | V0013710002 | HEARTLANDCRIME S | $7,699.82 | 41202202001411004000010270000 | C | 08/30/2021 |
| 2021-2022 | D2000070737 | V0010250012 | HEARTLANDCRIME S | $7,221.53 | 41202202001411004000010270000 | C | 08/16/2021 |
| 2021-2022 | D2000042599 | V0006270010 | HEARTLANDCRIME S | $6,182.34 | 41202202001411004000010270000 | C | 07/29/2021 |
| 2020-2021 | D1000514623 | V0064360015 | HEARTLANDCRIME S | $6,607.04 | 41202202001411004000010270000 | 06/07/2021 | |
| 2020-2021 | D1000483533 | V0060640002 | HEARTLANDCRIME S | $4,831.91 | 41202202001411004000010270000 | 05/18/2021 | |
| 2020-2021 | D1000412584 | V0052420004 | HEARTLANDCRIME S | $2,423.27 | 41202202001411004000010270000 | 04/05/2021 | |
| 2020-2021 | D1000355871 | V0046060009 | HEARTLANDCRIME S | $571.24 | 41202202001411004000010270000 | 03/01/2021 | |
| 2020-2021 | D1000319487 | V0041690012 | HEARTLANDCRIME S | $2,411.75 | 41202202001411004000010270000 | 02/05/2021 | |
| 2020-2021 | D1000268183 | V0035380002 | HEARTLANDCRIME S | $2,342.68 | 41202202001411004000010270000 | 01/04/2021 | |
| 2020-2021 | D1000126254 | V0017740004 | HEARTLANDCRIME S | $6,363.46 | 41202202001411004000010270000 | 09/23/2020 | |
| 2020-2021 | D1000027593 | V0003580011 | HEARTLANDCRIME S | $58,922.00 | 41202202001411004000010270000 | 07/22/2020 |