Contract Information

View All Contracts
FLAIR ID:
C2119
Long Title:
First Coast Crime Stoppers, Inc.
Total Amount:
$290,859.44
Paid to Date:
$258,708.87
Agency Contract ID:
CRST-2020-FIRST COAST CRIME STOPPER-00019
Vendor Name:
FIRST COAST CRIME STOPPERS INC.
Total Budget:
$290,859.44
Date of Execution:
07/01/2020
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
FIRST COAS
Contract Type:
Grant Disbursement Agreement
Contract Status:
Active
Begin Date:
07/01/2020
Original End Date:
06/30/2021
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2020-2021Recurring$290,859.444120220200141100400001027000007/01/2020

Vendor Summary

NameAddressMinority Vendor Designation
FIRST COAST CRIME STOPPERS INC.JACKSONVILLEA
1The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided.
 Financial Consequences:When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied.
 Source Documentation Page Number:Attachment C
7The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline.
 Financial Consequences:Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documentation Page Number:Attachment C

Documentation

NumPosted DateTitleDocument
107/01/2020Original Contract Document00019 First Coast Crime Stoppers_Redacted.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
019-Approved CR1Amendment$0.0008/25/202008/25/202006/30/2021We are requesting to transfer funds from the following accounts: -$12,635from Bus Wraps Only. We are requesting to transfer funds to the following accounts: $11,925 to new line item Other 3 Tax Collector/DMV Advertising - We plan to advertise the program and tip line on the television screens in five DMV offices located in Duval County and three DMV offices located in Clay County. The cost is $1,100 per month for 9 months beginning ($1,100 x 9 = $9,900) for Duval County and $225 per month for 9 months beginning October 1, 2020 and ($225 x 9 = $2,025) for Clay County, $9,900 + $2,025 = $ 11,925; $600 to Billboards/Rolling Billboards - We originally budgeted $18,000 for Billboards/ Rolling Billboards but did not include funds to reprint the double sided banner. Each 5 x10 banner needs to be replaced due to age and fading. The replacement cost will be $600 ($300 x 2 banners); $ 110 to Computer Tech Support - The Computer Tech Support needs to be increased by $110 because the battery backup for the server and networking equipment had to be replaced unexpectedly becauuse of failure due to age.
19-Approved CR2Amendment$0.0003/16/202103/16/202106/30/2021We are requesting to transfer funds from the following accounts: -800.00 from FACS September Travel. We are requesting to transfer funds to the following accounts: $150.00 to Cell Phone (Tip Coordinator) and $450.00 Cell Phone (Executive Director) - The cell phone plan with AT and T has been changed as a new cell phone was purchased for the Executive Director. His old phone was having operating problems due to age. The new cell phone plan incudes the price for the purchase of the new phone as well as unlimited minutes and texting and 5G capabilities. We originally budgeted $30.00 per month for the Cell Phone Tip Coordinator. With the new cell phone plan, the monthly cost will be $51.00 per month ($51.00 - $30.00 = $21.00 x 7 months = $147.00 or rounded to $150.00. In addition, we originally budgeted $85.00 per month for the Cell Phone Executive Director. With the new cell phone plan, the monthly cost will be $149.00 per month ($149.00 - $85.00 = $64.00 x 7 months = $448.00 or rounded to $450.00. $200.00 to Other 1 (Email Service/Backup) - We upgraded our Microsoft 365 applications for business (Word, Email, Excel) as recommended by our Computer Technician as we were having issues with our Outlook system. The cost is $100 per computer annually for a total of $500.00 ($100 x 5 computers =$500). We originally budgeted $300.00 but did not include funds to pay for this upgrade. The Email Service/Backup needs to be increased by $200.00 to make up for this shortfall ($500.00 -$300.00 = $200.00)
019-Approved CR6Amendment$0.0005/24/202105/24/202106/30/2021We are requesting to transfer funds in the amount of $2,700.00 from Tip Software to Answering Service and $150.00 from Accounting to Travel 1. This transfer is needed to pay for the shortfall created when the expenses were submitted and reimbursed from the incorrect category. We are requesting to transfer funds in the amount of $650.00 from Travel 2 to Computer Tech Support. This transfer is needed to replace the internet router at the FCCS office. The existing router was purchased in 2015 and does not have some of the newest security specifications that are recommended by our Computer Support Technician. We are also requesting to transfer funds in the amount of $142.00 from Vehicle Mileage to Other 2, Fire Inspection, to pay for the unannounced fire inspection performed by the City of Jacksonville during the month of May. During this grant year, funds were previously expended from this category to pay for the fire extinguisher certification but there are not enough funds remaining to pay for the Inspection Fee that will be received from the City during the month of June.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2021-2022D2000082904V0012000002FIRST COAST CRIM$3,130.7141202202001411004000010270000C08/23/2021
2021-2022D2000070714V0010020001FIRST COAST CRIM$11,906.3841202202001411004000010270000C08/16/2021
2021-2022D2000042599V0006270002FIRST COAST CRIM$6,816.1541202202001411004000010270000C07/29/2021
2021-2022D2000024961V0003390001FIRST COAST CRIM$23,454.1141202202001411004000010270000C07/20/2021
2020-2021D1000446802V0056380001FIRST COAST CRIM$11,448.764120220200141100400001027000004/26/2021
2020-2021D1000435197V0054840003FIRST COAST CRIM$7,767.504120220200141100400001027000004/19/2021
2020-2021D1000358258V0046210001FIRST COAST CRIM$25,538.654120220200141100400001027000003/02/2021
2020-2021D1000342122V0044450001FIRST COAST CRIM$20,642.064120220200141100400001027000002/19/2021
2020-2021D1000255756V0033830001FIRST COAST CRIM$25,798.444120220200141100400001027000012/21/2020
2020-2021D1000239708V0031490001FIRST COAST CRIM$10,710.444120220200141100400001027000012/10/2020
2020-2021D1000107733V0015030001FIRST COAST CRIM$38,781.674120220200141100400001027000009/11/2020
2020-2021D1000027593V0003580001FIRST COAST CRIM$72,714.004120220200141100400001027000007/22/2020