Contract Information
FLAIR ID:
C2116
Long Title:
Crime Stoppers of Washington County, Inc.
Total Amount:
$8,851.50
Paid to Date:
$4,849.78
Agency Contract ID:
CRST-2020-CRIME STOPPERS OF WASHING-00016
Vendor Name:
WASHINGTON COUNTY CRIMESTOPPERS
Total Budget:
$8,851.50
Date of Execution:
07/01/2020
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.
Main Details
Short Title:
WASH CO
Contract Type:
Grant Disbursement Agreement
Contract Status:
Active
Begin Date:
07/01/2020
Original End Date:
06/30/2021
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers
Procurement Details
Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Associateion of Crime Stoppers.
Budget Summary
| Fiscal Year | Budget Type | Budgeted Amount | Account Code | Effective Date | Amendment |
|---|---|---|---|---|---|
| 2020-2021 | Recurring | $8,851.50 | 41202202001411004000010270000 | 07/01/2020 |
Vendor Summary
| Name | Address | Minority Vendor Designation |
|---|---|---|
| WASHINGTON COUNTY CRIMESTOPPERS | CHIPLEY | A |
| 1 | The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation. | |
| Commodity/Service Type: | ||
| Deliverable Price: | $0.00 | |
| Non Price Justification: | Price cannot be determined until the work has been completed | |
| Method of Payment: | Cost Reimbursement | |
| Performance Metrics: | Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided. | |
| Financial Consequences: | When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied. | |
| Source Documentation Page Number: | Attachment C | |
| 8 | The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables. | |
| Commodity/Service Type: | ||
| Deliverable Price: | $0.00 | |
| Non Price Justification: | Price cannot be determined until the work has been completed | |
| Method of Payment: | Cost Reimbursement | |
| Performance Metrics: | The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline. | |
| Financial Consequences: | Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day. | |
| Source Documentation Page Number: | Attachment C | |
Documentation
| Num | Posted Date | Title | Document |
|---|---|---|---|
| 1 | 07/01/2020 | Original Contract Document | 00016 Washington Crime Stoppers_Redacted.pdf |
Contract Change
| Num | Type | Change Amount | Execution Date | Effective Date | End Date | Description |
|---|---|---|---|---|---|---|
| 16-Approved CR3 | Amendment | $0.00 | 04/21/2021 | 04/21/2021 | 06/30/2021 | The tips line cost has increased over the course of the year but not due to any change in service. The tips line was budgeted at $200 dollars per month for 12 months for a total cost of $2400.00. The cost for the first 8 months of service was approximately $242.00 per month putting the budgeted amount at a shortfall of $336 dollars. On the bill dated March 2, 2021, the cost increased to $426.76, due to communication services that are run through the Sheriff's Office where the tips line is housed. The difference in the increase is $184.49 making the shortfall now $226.76 per month for the last 4 months of the grant year. The cost of the difference in tip line charges for the first 8 months is $336.00 and for the last 4 months of the grant year, the difference will be $907.04. The total cost difference will amount to $1243.04, for the year. Crime Stoppers of Washington County request that funds be reallocated from the FACS September Travel and FACS February Travel line items both in the amount of $644 for a total of $1288 to the tips line budget line item to cover tips line costs. Crime Stoppers of Washington County is currently in the process of exploring tips line phone provider alternatives to the excessive increase in rates. |
Payments
| Fiscal Year | Voucher Num | Agency Num | Vendor Name | Amount | Account Code | CFI | Voucher Date |
|---|---|---|---|---|---|---|---|
| 2021-2022 | D2000094989 | V0013710001 | WASHINGTON COUNT | $611.88 | 41202202001411004000010270000 | C | 08/30/2021 |
| 2021-2022 | D2000082904 | V0012000007 | WASHINGTON COUNT | $433.81 | 41202202001411004000010270000 | C | 08/23/2021 |
| 2021-2022 | D2000042599 | V0006270009 | WASHINGTON COUNT | $761.63 | 41202202001411004000010270000 | C | 07/29/2021 |
| 2020-2021 | D1000514623 | V0064360014 | WASHINGTON COUNT | $61.25 | 41202202001411004000010270000 | 06/07/2021 | |
| 2020-2021 | D1000446817 | V0056540006 | WASHINGTON COUNT | $532.76 | 41202202001411004000010270000 | 04/26/2021 | |
| 2020-2021 | D1000386670 | V0049300004 | WASHINGTON COUNT | $348.27 | 41202202001411004000010270000 | 03/18/2021 | |
| 2020-2021 | D1000342135 | V0044580008 | WASHINGTON COUNT | $402.18 | 41202202001411004000010270000 | 02/19/2021 | |
| 2020-2021 | D1000319487 | V0041690011 | WASHINGTON COUNT | $695.33 | 41202202001411004000010270000 | 02/05/2021 | |
| 2020-2021 | D1000232942 | V0030900004 | WASHINGTON COUNT | $310.80 | 41202202001411004000010270000 | 12/07/2020 | |
| 2020-2021 | D1000173367 | V0023860003 | WASHINGTON COUNT | $345.33 | 41202202001411004000010270000 | 10/23/2020 | |
| 2020-2021 | D1000145231 | V0020340002 | WASHINGTON COUNT | $346.54 | 41202202001411004000010270000 | 10/06/2020 |