Contract Information

View All Contracts
FLAIR ID:
C2106
Long Title:
Crime Stoppers of Citrus County, Inc.
Total Amount:
$33,235.75
Paid to Date:
$24,752.83
Agency Contract ID:
CRST-2020-CRIME STOPPERS OF CITRUS -00006
Vendor Name:
CRIME STOPPERS OF CITRUS COUNTY
Total Budget:
$33,235.75
Date of Execution:
07/01/2020
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
CITRUS CO
Contract Type:
Grant Disbursement Agreement
Contract Status:
Active
Begin Date:
07/07/2020
Original End Date:
06/30/2021
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2020-2021Recurring$33,235.754120220200141100400001027000007/01/2020

Vendor Summary

NameAddressMinority Vendor Designation
CRIME STOPPERS OF CITRUS COUNTYLECANTOA
8The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline.
 Financial Consequences:Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documentation Page Number:Attachment C

Documentation

NumPosted DateTitleDocument
107/01/2020Original Contract Document00006 Citrus Crime Stoppers_Redacted.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
006 - Approved CR1Amendment$0.0008/10/202008/10/202006/30/2021Crime Stoppers of Citrus County (CSCC) is requesting to transfer $600.00 from Rewards to Crime Scene Tape and $600.00 from Newspaper to Crime Scene Tape. The cost breakdown for the crime scene tape is as follows: 64 rolls@ $10.75 per roll plus 1 artwork fee @$450.00 plus 1 shipping charge @ $62.00 = $1200.00. CSCC originally budgeted for and ordered crime scene tape in the 2019-2020 grant year. Unfortunately, the vendor failed to process payment for the purchase and was unable to deliver the product before the end of that grant year due to unexpected delays. The order cannot be cancelled at this point as it is preparing for shipment.
006-Approved CR2Amendment$0.0009/14/202009/14/202006/30/2021Organization requests to transfer $60.00 from Line Item General Office Supplies/Letterhead/Envelopes to Line Item Computer Hardware Accessories. The organization needs to purchase a 1 TB external hard drive for the purposes of backing up all corporate related digital files to include, but not limited to, financial and grant related records, board meeting minutes, agendas, board members rosters, marketing material proofs, and tax records. The estimated cost from local vendors based on online research for a 1 TB external hard drive is $60.00.
006-Approved CR5Amendment$0.0002/18/202102/18/202106/30/2021Crime Stoppers of Citrus County requests to transfer $600.00 from Line Item Rewards to Line Item Newspaper to avoid a budget shortfall in that category. The organization currently has a balance of $960.75 in the Newspaper line item. The cost to fund this line item for the remainder of the grant period is $260.00 per month X 6 months= $1560.00. Costs have been provided by local vendors.
006-Approved CR4Amendment$0.0012/10/202012/10/202006/30/2021Due to an increase in thefts from donation centers within Citrus County, the organization (CSCC) would like to purchase six (6) 10 Mil PVC with Overlaminate Signs containing an anti-theft message and the CSCC logo, tipline number, and website address. Estimated costs, provided by local vendors, are 10 Mil PVC with Overlaminate Full Color Print @ $25.00 each X 6 = $150.00. CSCC requests to transfer $150.00 from Operating Expenses - Travel 1 Sept FACS to Rewards and Public Education - Other 5 - PVC Signs. To bring greater awareness to a current missing, endangered person case being investigated by the Citrus County Sheriff's Office, CSCC would like to purchase ten (10) 24x18 corrugated plastic yard signs and five (5) 24x48 vinyl banners. The signs and banners would contain case information and requests for anonymous tips as well as the CSCC logo, tipline number, and website address. Estimated costs, provided by local vendors, are 24x18 corrugated plastic yard signs @ $17.50 each X 10 = $175.00 and 24x48 vinyl banners @ $35.00 each X 5 = $175.00. CSCC requests to transfer $175 from Operating Expenses - Travel 1 Sept FACS to Rewards and Public Education - Door Hangers/Yard Signs and $175 from Operating Expenses - Travel 1 Sept FACS to Rewards and Public Education - Banners.
006-Approved CR6Amendment$0.0003/23/202103/23/202106/30/2021Organization requests to transfer $75.00 from Line Item Door Hangars/Yard Signs to Line Item Banners to avoid a budget shortfall in this category. Organization requests to transfer $250.00 from Line Item Travel 2 Feb FACS to Line Item Newspaper to purchase 3 newspapers ads @ $83.34 per ad = $250.02 (rounded down to $250) as part of the local newspaper's Athlete of the Year campaign. The ads will run at 1 ad per week for 3 weeks during the campaign.
006-Approved CR8Amendment$0.0004/15/202104/15/202106/30/2021Organization requests to transfer $921.00 from Travel 2 to Newspaper, $27.00 from Board and Officers' Liability Insurance to Newspaper, and $52.00 from Posters to Newspaper. A local newspaper is offering a special rate to Crime Stoppers for a public awareness campaign to promote the organization's tipline, website and mobile app which includes a sticky ad attached to the front and back page of the publication, and a quarter page ad within the publication itself. This rate, as quoted by the local vendor will be $1000 for a single Sunday edition. The sticker ad will be in color and the back in black and white print. Circulation is approximately 20,000 for each Sunday edition.
006-Approved CR10Amendment$0.0005/10/202105/10/202106/28/2021The organization needs to order more Crime Scene tape to avoid a supply shortfall. The cost of the crime scene tape is $18.75 per roll X 64 rolls= $1200.00 As a result, it is requesting to transfer $1200 to Crime Scene Tape from the following line items: $280.00 from Brochures, $150.00 from Display Boards, $148.00 from Posters, $100.00 from Other 2 - Tip Cards, $381.00 from Program Specialty Items, $89.00 from Tip Lines, $52.00 from Rewards for a total of $1200.00. The organization would like to purchase 500 window clings to promote the tipline, website and mobile app at a cost of $.49 per cling X 500=$245.00 + onetime setup fee of $50.00= $295.00. We are requesting to transfer $295.00 to Window Clings/Signs/Stickers from the following line items: $221.00 from Line Item Travel 1 ? FACS September, $14.00 from Line Item Rewards, $60.00 from Line Item General Office Supplies for a total of $295.00. To avoid a budget shortfall, we request to transfer $7.64 from Other 3 Fold Up Table and $4.61 from Other 4 Pop Up Tent to Postage/Express Mail for a total transfer of $12.25. Unexpectedly, the Florida Association of Crime Stoppers added an additional training session to their June 2021 meeting, necessitating an extra day of travel that had not been budgeted for. In order to avoid a budget shortfall, the organization needs to transfer $300.00 to Travel 3 ? FACS June from Rewards.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2021-2022D2000070737V0010250003CRIME STOPPERS O$3,206.4341202202001411004000010270000C08/16/2021
2021-2022D2000070737V0010250004CRIME STOPPERS O$2,195.6841202202001411004000010270000C08/16/2021
2021-2022D2000024984V0003620003CRIME STOPPERS O$1,841.2441202202001411004000010270000C07/20/2021
2020-2021D1000514623V0064360003CRIME STOPPERS O$3,649.474120220200141100400001027000006/07/2021
2020-2021D1000435197V0054840002CRIME STOPPERS O$1,231.094120220200141100400001027000004/19/2021
2020-2021D1000386670V0049300001CRIME STOPPERS O$1,277.984120220200141100400001027000003/18/2021
2020-2021D1000355871V0046060002CRIME STOPPERS O$216.974120220200141100400001027000003/01/2021
2020-2021D1000319487V0041690002CRIME STOPPERS O$969.134120220200141100400001027000002/05/2021
2020-2021D1000244143V0032370002CRIME STOPPERS O$675.844120220200141100400001027000012/14/2020
2020-2021D1000098727V0014190002CRIME STOPPERS O$1,181.004120220200141100400001027000009/04/2020
2020-2021D1000027620V0003850002CRIME STOPPERS O$8,308.004120220200141100400001027000007/22/2020