Contract Information
FLAIR ID:
C2023
Long Title:
Pinellas County Board of County Commissioners
Total Amount:
$221,159.44
Paid to Date:
$177,684.12
Agency Contract ID:
CRST-2019-PINELLAS COUNTY BOARD OF -00023
Vendor Name:
PINELLAS COUNTY BOCC
Total Budget:
$221,159.44
Date of Execution:
07/01/2019
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.
Main Details
Short Title:
PCBoCC
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2019
Original End Date:
06/30/2020
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Local Government
CFDA:
None
CSFA:
41002 .. Crime Stoppers
Procurement Details
Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.
Budget Summary
| Fiscal Year | Budget Type | Budgeted Amount | Account Code | Effective Date | Amendment |
|---|---|---|---|---|---|
| 2019-2020 | Recurring | $221,159.44 | 41202202001411004000010270000 | 07/01/2019 |
Vendor Summary
| Name | Address | Minority Vendor Designation |
|---|---|---|
| PINELLAS COUNTY BOCC | CLEARWATER | V |
| 1 | The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation. | |
| Commodity/Service Type: | ||
| Deliverable Price: | $0.00 | |
| Non Price Justification: | Price cannot be determined until the work has been completed | |
| Method of Payment: | Cost Reimbursement | |
| Performance Metrics: | Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided. | |
| Financial Consequences: | When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied. | |
| Source Documentation Page Number: | Attachment C | |
| 5 | The Provider is required to make contact with all local law enforcement agencies noted in the ?Mission Statement and Area Serviced Information? section of their grant application, via e-mail, a minimum of once a month to offer the support of the program through venues listed in the following line items: crime prevention training, bus benches billboards/rolling billboards, newspaper, radio, television (program associated), website development/maintenance, promotional materials, door hanger/yard signs, posters, crime scene tape, wanted fugitive ads, wanted fugitive flyers, wanted fugitive posters and want fugitive billboards. | |
| Commodity/Service Type: | ||
| Deliverable Price: | $0.00 | |
| Non Price Justification: | Price cannot be determined until the work has been completed | |
| Method of Payment: | Cost Reimbursement | |
| Performance Metrics: | The Provider will submit copies of sent e-mails indicating date and time sent each month to support notifying local law enforcement agencies in the ?Mission Statement and Area Serviced Information? section of their grant application, of the venues Crime Stoppers has available to support the law enforcement partnership with Crime Stoppers. | |
| Financial Consequences: | A Provider who fails to make contact with local law enforcement agencies in the ?Mission Statement and Area Serviced Information? section of their grant application, via e- mail, a minimum of once a month, July 1 through June 30, to offer the support of the program through venues listed in line items narrated in the scope of work will receive a 10% reduction in their monthly cost reimbursement for any month services as required are not completed. | |
| Source Documentation Page Number: | Attachment C | |
| 8 | The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables. | |
| Commodity/Service Type: | ||
| Deliverable Price: | $0.00 | |
| Non Price Justification: | Price cannot be determined until the work has been completed | |
| Method of Payment: | Cost Reimbursement | |
| Performance Metrics: | The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline. | |
| Financial Consequences: | Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day. | |
| Source Documentation Page Number: | Attachment C | |
Documentation
| Num | Posted Date | Title | Document |
|---|---|---|---|
| 1 | 07/16/2019 | Original Contract Document | 00023-Pinellas County Board of County Commissioners.pdf |
Contract Change
| Num | Type | Change Amount | Execution Date | Effective Date | End Date | Description |
|---|---|---|---|---|---|---|
| 023-Approved CR#1 | Amendment | $0.00 | 01/24/2020 | 01/24/2020 | 06/30/2020 | CSPC is requesting that $3500.00 be transferred into Television Advertising to enable CSPC to maximize our advertising by reaching the largest population in our viewing area. CSPC is requesting that $6500 be transferred to Billboard Advertising. This will enable CSPC to respond to ad-hoc requests for support to generate tips relating to specific criminal cases. This will allow us to purchase two Poster Billboards on a high traffic thoroughfare for approximately 60 days. |
| 023-Approved CR5 | Amendment | $0.00 | 04/16/2020 | 04/16/2020 | 06/30/2020 | CSPC is requesting to transfer $100 from General Liability into Post Office Box Rental. This will enable CSPC to purchase a one year agreement to rent a post office box based on current pricing by USPS . CSPC is requesting to transfer $25.00 from Board and Officer Liability to Southeastern Crime Stoppers Association to cover an increase in the annual dues from $75 to $100. CSPC is requesting to transfer $822.16 from Board and Liability Insurance to Employee Bond Insurance. This was a clerical error and entered as Employee Bond Insurance on the February 2020 reimbursement. CSPC is requesting to transfer $69.80 from Travel 4 into Travel 5 to cover actual costs of CSUSA. |
Payments
| Fiscal Year | Voucher Num | Agency Num | Vendor Name | Amount | Account Code | CFI | Voucher Date |
|---|---|---|---|---|---|---|---|
| 2020-2021 | D1000098713 | V0014050002 | EFT DO NOT CHANG | $17,312.08 | 41202202001411004000010270000 | C | 09/04/2020 |
| 2020-2021 | D1000085910 | V0012190002 | EFT DO NOT CHANG | $28,575.77 | 41202202001411004000010270000 | C | 08/27/2020 |
| 2020-2021 | D1000005894 | V0000560008 | EFT DO NOT CHANG | $4,934.62 | 41202202001411004000010270000 | C | 07/09/2020 |
| 2019-2020 | D0000558534 | V0084270011 | EFT DO NOT CHANG | $21,159.46 | 41202202001411004000010270000 | 06/05/2020 | |
| 2019-2020 | D0000496499 | V0077430008 | EFT DO NOT CHANG | $25,169.56 | 41202202001411004000010270000 | 04/24/2020 | |
| 2019-2020 | D0000452457 | V0072130004 | EFT DO NOT CHANG | $11,774.64 | 41202202001411004000010270000 | 03/27/2020 | |
| 2019-2020 | D0000425843 | V0067720005 | EFT DO NOT CHANG | $19,265.72 | 41202202001411004000010270000 | 03/12/2020 | |
| 2019-2020 | D0000350037 | V0055910004 | EFT DO NOT CHANG | $14,157.25 | 41202202001411004000010270000 | 01/29/2020 | |
| 2019-2020 | D0000350037 | V0055910003 | EFT DO NOT CHANG | $10,040.04 | 41202202001411004000010270000 | 01/29/2020 | |
| 2019-2020 | D0000259045 | V0041550002 | EFT DO NOT CHANG | $5,794.43 | 41202202001411004000010270000 | 12/02/2019 | |
| 2019-2020 | D0000195250 | V0030950004 | EFT DO NOT CHANG | $8,098.57 | 41202202001411004000010270000 | 10/22/2019 | |
| 2019-2020 | D0000151023 | V0024530013 | EFT DO NOT CHANG | $5,377.94 | 41202202001411004000010270000 | 09/26/2019 | |
| 2019-2020 | D0000126860 | V0020830006 | EFT DO NOT CHANG | $6,024.04 | 41202202001411004000010270000 | 09/13/2019 |