Contract Information

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FLAIR ID:
C2021
Long Title:
Hernando County Crime Stoppers, Inc.
Total Amount:
$45,508.39
Paid to Date:
$37,573.06
Agency Contract ID:
CRST-2019-HERNANDO COUNTY CRIME STO-00021
Vendor Name:
HERNANDO COUNTY CRIME STOPPERS,
Total Budget:
$45,508.39
Date of Execution:
06/21/2019
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
HERNANDO
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2019
Original End Date:
06/30/2020
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2019-2020Recurring$45,508.394120220200141100400001027000007/01/2019

Vendor Summary

NameAddressMinority Vendor Designation
HERNANDO COUNTY CRIME STOPPERS,BROOKSVILLEA
8The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline.
 Financial Consequences:Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documentation Page Number:Attachment C

Documentation

NumPosted DateTitleDocument
107/16/2019Original Contract Document00021-Hernando Crime Stoppers.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
00021-Approved CR1Amendment$0.0008/07/201908/07/201906/30/2020Hernando County Crime Stoppers (HCCS) is requesting to transfer $440.00 from Operating Expenses: Line Item Laptop Computer to Operating Expenses: Line Item Cellular Phone. HCCS does not have an official business phone number for non-tip related business, which forced them to use personal phone numbers. The cell phone will be added to the current cellular account for the coordinator's cell phone, but will be used primarily by the treasurer for conducting official, non-tip related business on behalf of the organization. The cost as quoted by the vendor is $40 per month x 11 months=$440.00 . There is no cost for the actual phone itself.
00021 - Approved CR2Amendment$0.0009/20/201909/20/201906/30/2020The organization is requesting to make the following budget line item transfer within the Rewards and Public Education category: Transfer $550.00 from Line Item Radio to Line Item Billboards The organization would like to increase its billboard program and add 5 new, county park billboards to the 5 that are already budgeted for the period 10/1/19 - 9/30/20 at an additional cost of $110 per billboard @ 5 billboards for 12 months= $550.00 Prices have been quotes from local vendors.
00021 - Approved CR3Amendment$0.0010/15/201910/15/201906/30/2020The organization is requesting to make the following line item transfer within the Operating Expenses budget category: Transfer $225.00 from Line Item Laptop Computer to Line Item Accounting. The purpose of the transfer is to fund the cost of CPA services for completing and filing the organization 's annual IRS 990 Tax Return. Costs have been quoted from local vendors at $225.00 X 1 IRS 990 Tax Return filing=$225.00.
CR4Amendment$0.0011/25/201911/25/201906/30/2020Hernando County Crime Stoppers is requesting to transfer a total of $850.00 to the line item Public Education - Newspaper to avoid an unexpected budget shortfall as listed below:Transfer $221.20 from Line Item - Website Development/Maintenance to Line Item Newspaper Transfer $450.00 from Line Item - Radio to Line Item Newspaper Transfer $178.80 from Line Item - Other 1 Social Media Posts to Line Item Newspaper
Approved CR5Amendment$0.0002/24/202002/24/202006/30/2020The organization's treasurer needs a laptop computer for the purposes of processing and storing financial documents over time. The organization has been presented an opportunity to purchase a slightly used laptop for $100 for this purpose. The organization is requesting to transfer $100.00 from Operating Expense Line Item - Computer Hardware Accessories to Operating Expense Line Item Laptop Computer.
021-Approved CR7Amendment$0.0004/20/202004/20/202006/30/2020Hernando County Crime Stoppers (HCCS) requests to transfer the following funds to avoid any possible budget shortfalls as well as add needed funding to depleted line items. $1365 from Travel 3 to Program Specialty Items HCCS has depleted its supply of program specialty items as a result of the many community events that have been attended during the grant year. The organization will purchase 1820 items X $.75 per item= $1365 based on previous grant expenses. $67 from Travel 3 and $1171 from Travel 1 to Rewards - This transfer is requested to avoid a possible shortfall in this category, as the organization as already approved $5,375 in rewards for the grant year and there are still two and a half more months left for more approvals and possible reward pickups. This will allow the approval of $619 in rewards x 2 months= $1,238. $21 from Travel 3 To Website Development/Maintenance- This transfer is requested to avoid a budget shortfall in this category. The organization will need to renew its website domain name in June 2020 at a cost of $21, 1 time annually. $303 from Travel 3 and $ 1037 from Travel 2 to Newspaper - HCCS was forced to suspend its newspaper ads in December 2019 due to a budget shortfall. This transfer would provide the required budget to run one weekly ad in 2 newspapers at a cost of $167.46 per week X 8 weeks = $1339.98 rounded up to $1340

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2020-2021D1000085933V0012430001HERNANDO COUNTY$640.2641202202001411004000010270000C08/27/2020
2020-2021D1000085933V0012430001HERNANDO COUNTY$-640.2641202202001411004000010270000C08/31/2020
2020-2021D1000085933V0012430001HERNANDO COUNTY$640.2641202202001411004000010270000C08/31/2020
2020-2021D1000010588V0001140001HERNANDO COUNTY$2,153.1041202202001411004000010270000C07/13/2020
2019-2020D0000573507V0086230001HERNANDO COUNTY$2,650.214120220200141100400001027000006/15/2020
2019-2020D0000540431V0082140001HERNANDO COUNTY$1,539.884120220200141100400001027000005/26/2020
2019-2020D0000477911V0075220001HERNANDO COUNTY$258.654120220200141100400001027000004/14/2020
2019-2020D0000404139V0064420001HERNANDO COUNTY$1,862.004120220200141100400001027000002/28/2020
2019-2020D0000350053V0056070001HERNANDO COUNTY$5,799.794120220200141100400001027000001/29/2020
2019-2020D0000288830V0046060001HERNANDO COUNTY$1,093.164120220200141100400001027000012/18/2019
2019-2020D0000243903V0039070001HERNANDO COUNTY$3,051.404120220200141100400001027000011/20/2019
2019-2020D0000190395V0030200001HERNANDO COUNTY$1,466.954120220200141100400001027000010/18/2019
2019-2020D0000151023V0024530001HERNANDO COUNTY$2,619.454120220200141100400001027000009/26/2019
2019-2020D0000116381V0019130001HERNANDO COUNTY$3,061.214120220200141100400001027000009/09/2019
2019-2020D0000033155V0004540001HERNANDO COUNTY$11,377.004120220200141100400001027000007/23/2019