Contract Information

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FLAIR ID:
C2018
Long Title:
Emerald Coast Crime Stoppers Inc.
Total Amount:
$147,096.90
Paid to Date:
$84,506.28
Agency Contract ID:
CRST-2019-EMERALD COAST CRIME STOPP-00018
Vendor Name:
EMERALD COAST CRIME STOPPERS
Total Budget:
$147,096.90
Date of Execution:
06/21/2019
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
EMERALD
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2019
Original End Date:
06/30/2020
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2019-2020Recurring$147,096.904120220200141100400001027000007/01/2019

Vendor Summary

NameAddressMinority Vendor Designation
EMERALD COAST CRIME STOPPERSFORT WALTON BEACA
1The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided.
 Financial Consequences:When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied.
 Source Documentation Page Number:Attachment C
8The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline.
 Financial Consequences:Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documentation Page Number:Attachment C

Documentation

NumPosted DateTitleDocument
107/16/2019Original Contract Document00018-Emerald Coast Crime Stoppers.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
018-Approved CR1Amendment$0.0003/03/202003/03/202006/30/2020Request to move $400.00 from budget line item Travel 4: CSUSA Travel in Operating Expenses Category to budget line item Answering Service in Rewards and Public Education Category to cover cost of Crime Stoppers 24 hour tip line and monitoring. Request to move $2,000.00 from budget line item Travel 4: CSUSA Travel in Operating Expenses Category to budget line item Other 4: Every Door Direct Mail in Rewards and Public Education Category to cover cost of 5,000 mailers which will cost $0.40 each ads advertising the tip line, web and mobile application in order to garner more tips $0.40 X 5,000 =$2,000.
018-Approved CR2Amendment$0.0004/16/202004/16/202006/30/2020Request to move $3,240.00 from budget line item Travel 4: CSUSA Travel in Operating Expenses Category to create a new line item Other 5: Document Holder Envelope in Rewards and Public Education Category . This will cover the cost of advertising on Okaloosa County Tax Collectors Office important document holders that are given to approximately 15,000 residents per month. The cost is $.018 each and will advertising the organization's tip line, web and mobile application in order to garner more tips. 15,000 x 12 = 180,000 x $0.018 =$3,240.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2020-2021D1000098728V0014200004ECCS$5,778.1941202202001411004000010270000C09/04/2020
2020-2021D1000030097V0004050001ECCS$13,310.7041202202001411004000010270000C07/23/2020
2019-2020D0000582935V0087470009ECCS$3,347.774120220200141100400001027000006/19/2020
2019-2020D0000540431V0082140006ECCS$330.324120220200141100400001027000005/26/2020
2019-2020D0000487924V0076350002ECCS$2,474.014120220200141100400001027000004/20/2020
2019-2020D0000447731V0071220007ECCS$2,464.564120220200141100400001027000003/25/2020
2019-2020D0000425854V0067830010ECCS$2,152.254120220200141100400001027000003/12/2020
2019-2020D0000350053V0056070015ECCS$3,137.354120220200141100400001027000001/29/2020
2019-2020D0000301108V0048090007ECCS$7,115.304120220200141100400001027000012/27/2019
2019-2020D0000243903V0039070006ECCS$3,180.834120220200141100400001027000011/20/2019
2019-2020D0000221080V0035220001ECCS$991.314120220200141100400001027000011/06/2019
2019-2020D0000151023V0024530010ECCS$2,296.294120220200141100400001027000009/26/2019
2019-2020D0000116381V0019130010ECCS$1,153.404120220200141100400001027000009/09/2019
2019-2020D0000033155V0004540014ECCS$36,774.004120220200141100400001027000007/23/2019