Contract Information

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FLAIR ID:
C2011
Long Title:
Crime Stoppers of Miami-Dade County, Inc.
Total Amount:
$484,254.47
Paid to Date:
$307,305.57
Agency Contract ID:
CRST-2019-CRIME STOPPERS OF MIAMI-D-00011
Vendor Name:
CRIME STOPPERS OF MIAMI DADE CO
Total Budget:
$484,254.47
Date of Execution:
06/21/2019
General Description:
Through their anonymous tip lines, Crime Stoppers receives information from the public, provides that information to law enforcement and provides rewards to the public if the information leads to an arrest.

Main Details

Short Title:
MIAMI-DADE
Contract Type:
Grant Disbursement Agreement
Contract Status:
Closed or Expired
Begin Date:
07/01/2019
Original End Date:
06/30/2020
Statutory Authority:
16.555 Florida Statutes
Financial Assistance:
State
Recipient Type:
Nonprofit Organization
CFDA:
None
CSFA:
41002 .. Crime Stoppers

Procurement Details

Advance Payment Authorized:
Yes
Procurement Method:
Federal or state law prescribes with whom the agency must contract [s. 287.057 (10), FS]
Exemption Justification:
By statute, the department awards grants from the funds collected in the judicial circuit in which the county is located to a member of Florida Association of Crime Stoppers.

Budget Summary

Fiscal YearBudget TypeBudgeted AmountAccount CodeEffective DateAmendment
2019-2020Recurring$484,254.474120220200141100400001027000007/01/2019

Vendor Summary

NameAddressMinority Vendor Designation
CRIME STOPPERS OF MIAMI DADE COMIAMI,A
1The Provider will provide and maintain a dedicated phone line 24 hours a day, 7 days a week, 365 days a year for the public to report information concerning crimes, recovery of drugs, stolen property, and other wanted fugitives for transfer to law enforcement for investigation.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:Copies of invoices associated with line items, phone lines, answering services, telecommute/transfer fees, tip software, and tip coordinator's cell phone indicating monthly services were provided.
 Financial Consequences:When any budgeted component of a Provider's tip line is found to be non-functioning or unavailable to the public, a 10% reduction in the overall monthly cost reimbursement submitted for that month will be applied.
 Source Documentation Page Number:Attachment C
8The Provider will submit twelve (12) complete Crime Stoppers Reimbursement Requests with signatures which must be time stamped in the OAG grant management system on or before the 20th of the following month even if no expenses were incurred. If the 20th falls on a Saturday, a Sunday, or a federal holiday, then documents must be time stamped by the next business day. The Provider must submit one (1) Final Reimbursement Expenditure Report which must be time stamped in the OAG grant management system by August 15th, if August 15th, falls on a Saturday, a Sunday or a federal holiday, then the time stamp must be on the next business day. The monthly reimbursement request shall include all invoices and required support documentation for expenditures must be uploaded in the OAG grant management system and received within the above same time frame. The performance report shall include all required support documentation for determining the completion status of deliverables.
 Commodity/Service Type:
 Deliverable Price:$0.00
 Non Price Justification:Price cannot be determined until the work has been completed
 Method of Payment:Cost Reimbursement
 Performance Metrics:The OAG grant staff will utilize the timestamp in the OAG grant management system to determine whether or not this deliverable has been achieved. The timestamp must be for the 20th of the following month unless otherwise specified. If the Provider wishes to dispute the date as time stamped in the OAG grant management system, the Provider must submit proof of their submission having occurred prior to the deadline.
 Financial Consequences:Provider's total monthly cost reimbursement will be reduced by 10% if the Provider fails to have their Crime Stoppers Reimbursement Request with signatures time stamped by the 20th of the following month, except if the 20th falls on a Saturday, a Sunday, or a federal holiday, then it must be time stamped by the next business day and the support documentation must be submitted either as aforementioned by the due dates as provided. A reduction of 10% will be applied to the Final Reimbursement if it is not time stamped by August 15, or if August 15th falls on a Saturday, a Sunday or a federal holiday, then the timestamp must be on the next business day.
 Source Documentation Page Number:Attachment C

Documentation

NumPosted DateTitleDocument
107/16/2019Original Contract Document00011-Crime Stoppers of Miami-Dade.pdf

Contract Change

NumTypeChange AmountExecution DateEffective DateEnd DateDescription
011 - Approved CR2Amendment$0.0009/03/201909/03/201906/30/2020Design Services- This service assists in the designing and editing of video and print advertising artwork which appear on social media, billboards, brochures and crime prevention literature and videos. The estimated cost per project is $300.00 and month for 12 months based on the average cost in the previous grant year.
011 - Approved CR1Amendment$0.0008/22/201908/22/201906/30/2020We request to move $953.00 from Telephone Equipment into So. Fl. Crime Prevention Asso. This travel is for (1) Staff to attend training conferences that assist in fulfillment of our statutory mission to provide C /P training to people who live at/work in high crime areas and learn best practices to more effectively work with our L/E partners. Estimated cost is $1897/ppl: registration fee not to exceed $500.00, $150 hotel/night 1 ppl x 6 nights =$900; meals $36 per/day x 5 = $180; per diem for 1 ppl x $80= $80; 450 mi x 0.445 = $200.25 rounded to $201; tolls 1 vehicle at $36 x 1= $36 = $1897/person. This is based on research. We request to move $1500.00 from Telephone Equipment into Additional Software. To prevent over-expenditure in the Additional Software line item. Actual cost per purchase=$250; Current budget=$150; $250-$150= $100; 100x15 purchases=$1500. We request to move $1361.00 from Tip Lines into Crime Prevention Training. This travel is for (1) Staff to attend training conferences that assist in fulfillment of our statutory mission to provide support in the communities they serve by enhancing public awareness of crime prevention methods and to train in public safety principles, especially for citizens who live in, work at, or frequent locations having high crime rates. The estimated cost for 1 training x 1 ppl: $1361.00; registration fee not to exceed $500.00, hotel x 3 nights not to exceed $150.00/night = $450.00; meals x 2 days not to exceed $36.00/day =$72; per diem x 1 = $80.00; 500 mi x 0.445 = $222.50 rounded to $223; tolls $36 x 1= $36 =$1361/person. This amount is based on research. We request to move $675 from Telephone Equipment into Other #5. To promote the organization and tip number (social media, website, mobile application) to encourage citizens to provide tips to solve crimes in their community. We estimate cost to be $135.00/Item based on research. We will purchase a min. of 5 tablecloths/runners for use during events.
011 - Approved CR3Amendment$0.0001/09/202001/09/202006/30/2020Moving $600 to Tip Software Program from Billboards to prevent over-expenditure in Tip Software. To effectively manage tips, a tip management software program is needed to process, edit, forward and document all aspects of tips received by the organization. Based on the previous grant year, the annual cost is $3000.00. Moving $2100 to General Office Supplies form FACS September Travel #1. To prevent over-expenditure in general office supplies line item. The organization requires office supplies to conduct its day to day Crime Stopper business. The cost will be $300.00 per month for 12 months.
011-Approved CR6Amendment$0.0005/20/202005/20/202006/30/2020Moving $7500 from Brochures, $3000 from Door Hangers, $600 from Tip Software, $1060 From Crime Prevention Training, $3700 from Crime Scene Tape, $1500 from Other #4 Branded Mobile App, $2640 From Travel #2 FACS February into Radio. To promote the organization and tip number to encourage citizens to provide tips to solve crimes in their community. We will run the ad on 7 stations, for a total of 1100 spots. The anticipated cost for each spot is $35. Moving $1560 from Travel #4 SE Training, $757.74 from Travel #6 Local Overnight Travel, $9.40 from Office Rent, $44.77 from Travel #5 CSUSA, 28.09 from Travel #7 So. FL Crime Prevention into Other #1 Social Media Ad Campaign. Based on average costs in previous grant years, we will purchase 64 ad boosts (Facebook, Twitter, Instagram) at $150 per boost to promote high profile fugitive and unsolved crimes via our social media outlets to garner tips for solving the cases. Moving $132.74 from Travel #2 FACS, $422.26 from Travel #6 Local Overnight Travel into Postage. This cost will be approximately $61.25 per month for 12 months based on the average cost in the previous grant year. Moving $1000 from Travel #6 Local Overnight Travel into LCD Projector. To promote the organization and tip number (text-a-tip, website, mobile application) to encourage citizens to provide tips to solve crimes in their community and to provide crime prevention training support at community education events. The average one-time cost is $1,000.00 for a projector based on internet research. This item will only be used for official crime stoppers business. Moving $2409 from Travel #3 FACS June, $591 from Travel #7 So. FL Crime Prevention into Newspaper. To promote the organization and tip number (text-a-tip, website, mobile application) to encourage citizens to provide tips to solve crimes in their community. We will have ads in 2 newspapers on a weekly/monthly for an average cost of $1500 a month for 2 months based on internet research.

Payments

Fiscal YearVoucher NumAgency NumVendor NameAmountAccount CodeCFIVoucher Date
2020-2021D1000098728V0014200001CRIME STOPPERS O$9,229.8041202202001411004000010270000C09/04/2020
2020-2021D1000098713V0014050001CRIME STOPPERS O$22,923.7441202202001411004000010270000C09/04/2020
2020-2021D1000010575V0001010002CRIME STOPPERS O$13,352.5241202202001411004000010270000C07/13/2020
2019-2020D0000558534V0084270005CRIME STOPPERS O$14,470.994120220200141100400001027000006/05/2020
2019-2020D0000524909V0080310004CRIME STOPPERS O$29,715.514120220200141100400001027000005/14/2020
2019-2020D0000463028V0073220001CRIME STOPPERS O$14,671.224120220200141100400001027000004/03/2020
2019-2020D0000425843V0067720003CRIME STOPPERS O$10,795.654120220200141100400001027000003/12/2020
2019-2020D0000394443V0062880001CRIME STOPPERS O$9,607.394120220200141100400001027000002/24/2020
2019-2020D0000311610V0049580001CRIME STOPPERS O$17,976.504120220200141100400001027000001/07/2020
2019-2020D0000261323V0041710001CRIME STOPPERS O$10,702.034120220200141100400001027000012/03/2019
2019-2020D0000225956V0035740001CRIME STOPPERS O$20,960.704120220200141100400001027000011/08/2019
2019-2020D0000190374V0029990003CRIME STOPPERS O$11,352.794120220200141100400001027000010/18/2019
2019-2020D0000116381V0019130004CRIME STOPPERS O$483.734120220200141100400001027000009/09/2019
2019-2020D0000033155V0004540006CRIME STOPPERS O$121,063.004120220200141100400001027000007/23/2019