Crime Victims' Services
2012-2013 VOCA Forms

Office of the Attorney General (OAG) 2012-2013 VOCA Grant Administration

Please review the 2012-2013 VOCA Agreement and the instructions for all forms for complete directions and information. If you have any questions, please contact your OAG Grant Manager at (850) 414-3300.

1. FORMS:
Use ONLY the 2012-2013 forms. Please DO NOT alter or change the forms, including reducing the font size or page formatting, unless instructed by OAG staff. Altered forms will not be accepted.

2. MONTHLY PERFORMANCE REPORTS:
The VOCA performance report must be submitted each month with the monthly invoice. Payment of a monthly invoice is contingent upon receipt and approval of this report (pursuant to the VOCA Agreement).

3. SUPPORTING DOCUMENTATION:
Documentation for all VOCA costs (reimbursement and match), including timesheets must be submitted to the OAG with each invoice.

4. EXPENSES REPORTED:
Report only those expenses with coverage dates appropriate for the month reported on the invoice. Include those items paid prior to the 10th day of the month following the month invoiced. For example, the October invoice may include the costs associated with October coverage dates paid prior to November 10.

5. PROGRAM CONTACT INFORMATION:
Submit this form when there is any change in the information provided.

6. PRINTED MATERIALS:
If VOCA funds are utilized for the purchase/printing of brochures, or if brochures are used as match they must be approved prior to printing. Submit a draft/proof of the item to your OAG Grant Manager for approval.

7. EQUIPMENT PURCHASES:
If VOCA funds are approved to purchase equipment, submit the Equipment Purchase Form prior to making any equipment purchases. Once the expenditure has been approved, the purchase may be made. Completed information (inventory information, serial number, etc.), about the purchase must be submitted to the OAG with the request for reimbursement. See Equipment Purchase Form

8. BUDGET CHANGES:
Any modification to the budget must be requested in writing to the OAG and will require prior approval by the OAG. Modification approval is at the sole discretion of the OAG.