Office of the Attorney General (OAG) 2011-2012 VOCA Grant Administration
Please review the 2011-2012 VOCA Agreement and the instructions for all forms for complete directions and information. If you have any questions, please contact your OAG Grant Manager at (850) 414-3300.
Use ONLY the 2011-2012 forms. Please DO NOT alter or change the forms, including reducing the font size or page formatting, unless instructed by OAG staff. Altered forms will not be accepted.
2. MONTHLY PERFORMANCE REPORTS:
The VOCA performance report must be submitted each month with the monthly invoice. Payment of a monthly invoice is contingent upon receipt and approval of this report (pursuant to the VOCA Agreement).
3. SUPPORTING DOCUMENTATION:
Documentation for all VOCA costs (reimbursement and match), including timesheets must be submitted to the OAG with each invoice.
4. EXPENSES REPORTED:
Report only those expenses with coverage dates appropriate for the month reported on the invoice. Include those items paid prior to the 10th day of the month following the month invoiced. For example, the October invoice may include the costs associated with October coverage dates paid prior to November 10.
5. PROGRAM CONTACT INFORMATION:
Submit this form when there is any change in the information provided.
6. PRINTED MATERIALS:
If VOCA funds are utilized for the purchase/printing of brochures, or if brochures are used as match they must be approved prior to printing. Submit a draft/proof of the item to your OAG Grant Manager for approval.
7. EQUIPMENT PURCHASES:
If VOCA funds are approved to purchase equipment, submit the Equipment Purchase Form prior to making any equipment purchases. Once the expenditure has been approved, the purchase may be made. Completed information (inventory information, serial number, etc.), about the purchase must be submitted to the OAG with the request for reimbursement. See Equipment Purchase Form
8. BUDGET CHANGES:
Any modification to the budget must be requested in writing to the OAG and will require prior approval by the OAG. Modification approval is at the sole discretion of the OAG.
- Forms Information
- Program Information Form
- Actual Expense Report
- Equipment Purchase Form
- Monthly Invoice
- VOCA and Match Spreadsheets
- Grant Audit Certification Form
- Grant Audit Extension Request Form
- Monthly Performance Report
9. Information for Child Protection Teams providing forensic sexual assault exams with VOCA funded staff:
It is important to note that section 960.28(2), Florida Statutes, states in part that payment made to a Provider by the Office of the Attorney General shall be considered by the Provider as payment in full for an initial forensic physical examination associated with the collection of evidence. This means that any of the protocol services provided by a VOCA funded employee cannot also be charged to the Sexual Battery Program within the Bureau of Victim Compensation. While a Provider may bill the Sexual Battery Program for other costs associated with the protocol services, the following sexual battery claim codes may not be used if the service is provided by VOCA paid staff: 99201 through 99205; 99211 through 99215; and 99281 through 99285. The Sexual Battery Claim Form is available through the Bureau of Victim Compensation.